We are seeking a highly organized and detail-oriented Administrative Assistant to join our clients team, specializing in passport services and visa applications. The ideal candidate will have 1-3 years of experience in an administrative role within a passport office or a similar environment that involves visa application processes. This is an exciting opportunity for someone who thrives in a fast-paced setting and enjoys helping clients navigate important travel documentation.
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Advantages
Opportunities for career growth and professional development.
Collaborative and supportive work environment.
Responsibilities
Areas of Responsibility include:
Aspects of Consular Services
Logistical and Administrative Support
Job Responsibilities:
Aspects of Consular Services
Processing applications for the issuance of travel documents, visas, and MVV applications; reviewing various supporting documents, entering applications into automated systems, and issuing travel documents and visas
Providing verbal and written background information, guidelines, and advice regarding applications for the issuance of travel documents, visas, and MVV applications
Logistical and Administrative Support
Assessing incoming correspondence based on relevance and urgency, adding necessary information for processing based on personal initiative and judgment
Maintaining the consular archive by organizing, storing, cleaning, and preserving physical files and documents
Keeping consular information on relevant post and network websites up to date
Other Responsibilities:
Acting as the point of constant for SVB/WUV
Coordinating services/activities for former resistance fighters and war victims on behalf of the SVB’s Veterans and Victims of Persecution Department
Scope of Work:
The Consular Officer is responsible for ensuring the accuracy of information provided and the lawful application and execution of applicable laws, regulations, procedures, and instructions
Relevant legislation, instructions, and guidelines are essential for correctly approaching and performing tasks
The Consular Officer makes decisions during the execution of (aspects of) consular services and logistical and administrative support
Contacts:
With third parties regarding the administrative handling of matters to obtain and provide information on content and progress
With interdepartmental bodies (including DCM and IND) to share or obtain additional information
Qualifications
1-3 years of experience in an administrative role within a passport office, consulate, or visa processing environment.
Strong understanding of passport and visa application procedures and requirements.
Exceptional attention to detail and ability to manage multiple tasks simultaneously.
Proficient in MS Office (Word, Excel, Outlook) and office equipment.
Excellent communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information.
Strong organizational and time-management skills.
Ability to work independently and as part of a team.
A positive attitude and a customer-service oriented mindset.
Preferred:
Previous experience using passport/visa management software or systems.
Knowledge of immigration policies and regulations (depending on the country of operation).
Summary
If you are a proactive and dedicated administrative professional with experience in passport and visa services, we encourage you to apply and become a key part of our team.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
voir plus
We are seeking a highly organized and detail-oriented Administrative Assistant to join our clients team, specializing in passport services and visa applications. The ideal candidate will have 1-3 years of experience in an administrative role within a passport office or a similar environment that involves visa application processes. This is an exciting opportunity for someone who thrives in a fast-paced setting and enjoys helping clients navigate important travel documentation.
Advantages
Opportunities for career growth and professional development.
Collaborative and supportive work environment.
Responsibilities
Areas of Responsibility include:
Aspects of Consular Services
Logistical and Administrative Support
Job Responsibilities:
Aspects of Consular Services
Processing applications for the issuance of travel documents, visas, and MVV applications; reviewing various supporting documents, entering applications into automated systems, and issuing travel documents and visas
Providing verbal and written background information, guidelines, and advice regarding applications for the issuance of travel documents, visas, and MVV applications
...
Logistical and Administrative Support
Assessing incoming correspondence based on relevance and urgency, adding necessary information for processing based on personal initiative and judgment
Maintaining the consular archive by organizing, storing, cleaning, and preserving physical files and documents
Keeping consular information on relevant post and network websites up to date
Other Responsibilities:
Acting as the point of constant for SVB/WUV
Coordinating services/activities for former resistance fighters and war victims on behalf of the SVB’s Veterans and Victims of Persecution Department
Scope of Work:
The Consular Officer is responsible for ensuring the accuracy of information provided and the lawful application and execution of applicable laws, regulations, procedures, and instructions
Relevant legislation, instructions, and guidelines are essential for correctly approaching and performing tasks
The Consular Officer makes decisions during the execution of (aspects of) consular services and logistical and administrative support
Contacts:
With third parties regarding the administrative handling of matters to obtain and provide information on content and progress
With interdepartmental bodies (including DCM and IND) to share or obtain additional information
Qualifications
1-3 years of experience in an administrative role within a passport office, consulate, or visa processing environment.
Strong understanding of passport and visa application procedures and requirements.
Exceptional attention to detail and ability to manage multiple tasks simultaneously.
Proficient in MS Office (Word, Excel, Outlook) and office equipment.
Excellent communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive information.
Strong organizational and time-management skills.
Ability to work independently and as part of a team.
A positive attitude and a customer-service oriented mindset.
Preferred:
Previous experience using passport/visa management software or systems.
Knowledge of immigration policies and regulations (depending on the country of operation).
Summary
If you are a proactive and dedicated administrative professional with experience in passport and visa services, we encourage you to apply and become a key part of our team.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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