Our client, a multifaceted creative company based in Montreal, is recruiting a receptionist on a temporary basis to begin with, with the potential to become permanent in the future.
The Reception Agent plays an essential role in creating a warm, welcoming and efficient environment, while ensuring the smooth running of daily operations. As the first point of contact, this person establishes a professional and friendly interaction, leaving a positive and lasting impression.
...
Beyond managing the reception, the Hospitality Agent promotes organization and communication, collaborating with teams such as Hospitality, Facilities and IT, as well as with counterparts from Toronto, Los Angeles and Paris. This dynamic role also helps enrich workplace culture by supporting events and activities aimed at creating connections and providing an inspiring experience for all our visitors and employees.
If you think you are the candidate for this role, don't hesitate to apply!
Advantages
- Dynamic and growing team;
- Culture of teamwork (collective brain);
- Temporary role with possibility of becoming permanent
- Competitive salary
Responsibilities
Services for guests and employees
Greet employees, customers and guests with positive energy, professionalism and sincere attention, ensuring that requests are quickly directed to the appropriate resources.
Facilitate visitor registration, including signing NDAs and issuing name tags.
Manage incoming calls, emails and messages across multiple platforms.
Manage access card loans and parking requests, ensuring adequate monitoring and validation.
Respond to employee requests, document them and redirect them to the right departments.
Hospitality
Meet the needs of guests and customers by offering coffee and refreshments.
Support meeting room preparation, including management of catering and beverage services.
Contribute to the planning and execution of internal and client events.
Create and manage the office atmosphere, including the music selection.
Operations
Manage the sending and receiving of mail and parcels, ensuring compliance with customs and budgetary rules.
Participate in inventory management for the store, online orders and welcome kits for new recruits.
Maintain schedule of after hours hours for security, maintenance and events, informing and reminding stakeholders.
Provide administrative support, including writing guides, tracking expenses, updating vendor lists and other administrative tasks.
Oversee the management of access cards for onboarding and offboarding processes.
Assist in writing and updating process documents and manuals.
Support for travel and accommodation
Support reservations and logistics for company-owned properties.
Organize local travel for employees, customers and guests.
Respond to travel-related requests and redirect them to external stakeholders or suppliers.
Culture
Manage box reservations at the Bell Center, catering service and ticket allocation.
Respond to requests related to internal activities and events with a customer service-oriented approach.
Actively participate in internal communication portals and channels.
Serve on health and safety committees and ensure first aid preparation.
Qualifications
On-site presence, Monday to Friday, with flexibility for early mornings or late evenings as needed.
High school diploma required.
Experience in reception and reception or in preferred hospitality.
Knowledge of ERP tools such as Monday, Expensify, OfficeSpace, and Google Workspace (an asset).
Excellent written and oral communication skills in French and English.
Ability to manage multiple tasks simultaneously, prioritize and organize time effectively.
Great sense of discretion and confidentiality.
Customer service orientation with a professional and welcoming attitude.
Summary
Does this post interest you ? Please send your application by email to morgane.gonsaud@randstad.ca and dorine.sportouch@randstad.ca and we will contact you quickly if your profile matches the criteria.
Looking forward to talking to you
Humans in the lead!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Our client, a multifaceted creative company based in Montreal, is recruiting a receptionist on a temporary basis to begin with, with the potential to become permanent in the future.
The Reception Agent plays an essential role in creating a warm, welcoming and efficient environment, while ensuring the smooth running of daily operations. As the first point of contact, this person establishes a professional and friendly interaction, leaving a positive and lasting impression.
Beyond managing the reception, the Hospitality Agent promotes organization and communication, collaborating with teams such as Hospitality, Facilities and IT, as well as with counterparts from Toronto, Los Angeles and Paris. This dynamic role also helps enrich workplace culture by supporting events and activities aimed at creating connections and providing an inspiring experience for all our visitors and employees.
If you think you are the candidate for this role, don't hesitate to apply!
Advantages
- Dynamic and growing team;
- Culture of teamwork (collective brain);
- Temporary role with possibility of becoming permanent
- Competitive salary
Responsibilities
...
Services for guests and employees
Greet employees, customers and guests with positive energy, professionalism and sincere attention, ensuring that requests are quickly directed to the appropriate resources.
Facilitate visitor registration, including signing NDAs and issuing name tags.
Manage incoming calls, emails and messages across multiple platforms.
Manage access card loans and parking requests, ensuring adequate monitoring and validation.
Respond to employee requests, document them and redirect them to the right departments.
Hospitality
Meet the needs of guests and customers by offering coffee and refreshments.
Support meeting room preparation, including management of catering and beverage services.
Contribute to the planning and execution of internal and client events.
Create and manage the office atmosphere, including the music selection.
Operations
Manage the sending and receiving of mail and parcels, ensuring compliance with customs and budgetary rules.
Participate in inventory management for the store, online orders and welcome kits for new recruits.
Maintain schedule of after hours hours for security, maintenance and events, informing and reminding stakeholders.
Provide administrative support, including writing guides, tracking expenses, updating vendor lists and other administrative tasks.
Oversee the management of access cards for onboarding and offboarding processes.
Assist in writing and updating process documents and manuals.
Support for travel and accommodation
Support reservations and logistics for company-owned properties.
Organize local travel for employees, customers and guests.
Respond to travel-related requests and redirect them to external stakeholders or suppliers.
Culture
Manage box reservations at the Bell Center, catering service and ticket allocation.
Respond to requests related to internal activities and events with a customer service-oriented approach.
Actively participate in internal communication portals and channels.
Serve on health and safety committees and ensure first aid preparation.
Qualifications
On-site presence, Monday to Friday, with flexibility for early mornings or late evenings as needed.
High school diploma required.
Experience in reception and reception or in preferred hospitality.
Knowledge of ERP tools such as Monday, Expensify, OfficeSpace, and Google Workspace (an asset).
Excellent written and oral communication skills in French and English.
Ability to manage multiple tasks simultaneously, prioritize and organize time effectively.
Great sense of discretion and confidentiality.
Customer service orientation with a professional and welcoming attitude.
Summary
Does this post interest you ? Please send your application by email to morgane.gonsaud@randstad.ca and dorine.sportouch@randstad.ca and we will contact you quickly if your profile matches the criteria.
Looking forward to talking to you
Humans in the lead!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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