Are you an experienced administrative professional looking for your next challenge? Are you interested in the field of property management? Do you want to work for a highly reputable company who manages premium buildings in the heart of downtown Montreal? If so, this could be the role for you!
...
Our client, one of the largest landlords of first class properties is looking for a dynamic and versatile Administrative Assistant!
Advantages
-Permanent position, 35 hours/week
-Paid indoor parking spot
-In office position Monday-Thursday and working remotely on Fridays
-Summer half-days
-Flexible working schedule
-Competitive salary and end of year bonus
-3 weeks vacation, 6 personal days and 10 sick days
-Comprehensive insurance plan paid for by company
Responsibilities
-Assist the Property Manager with administrative duties
-Respond to tenant service requests via phone and email
-Track and monitor parking lot requests and monthly payments
-Ensure tenant services, tasks and requests are assigned to the appropriate technicians
-Manage petty cash and expense reports
-Collaborate with suppliers and head office to ensure insurance certificates are conforming
-Coordination of office equipment and inventory
-Follow-up with technicians and close work orders for and prepare them for billing
-Produce and send notices to tenants
-Work with security team to manage building access card system
-Send tenant manuals to new tenants and coordinate onboarding
-Update digital or printed media in the common spaces of the building
-Maintain summary of building contracts
-Create, dispatch and follow up with all Purchase Orders
-Upload and process all invoices, and match incoming invoices with existing POs.
-Send, receive and process quotes that are approved by tenants
-Compile all invoicing documentation for Property Manager
-Communicate documentation (quote, PO and invoice) to the Accounting Department
Qualifications
-Fluently bilingual in French and English
-Hold a Diploma of Collegial Studies (DEC - administration) or Vocational Studies (DEP - secretarial)
-2 years of relevant experience
-Knowledge of Microsoft Office (including Word and Excel) & Adobe
-Very comfortable with computer software systems
Summary
Are you interested in this position?
Please apply for this position directly online or by emailing us anytime at tamara.cobrin@randstad.ca.
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your CV!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you an experienced administrative professional looking for your next challenge? Are you interested in the field of property management? Do you want to work for a highly reputable company who manages premium buildings in the heart of downtown Montreal? If so, this could be the role for you!
Our client, one of the largest landlords of first class properties is looking for a dynamic and versatile Administrative Assistant!
Advantages
-Permanent position, 35 hours/week
-Paid indoor parking spot
-In office position Monday-Thursday and working remotely on Fridays
-Summer half-days
-Flexible working schedule
-Competitive salary and end of year bonus
-3 weeks vacation, 6 personal days and 10 sick days
-Comprehensive insurance plan paid for by company
Responsibilities
-Assist the Property Manager with administrative duties
-Respond to tenant service requests via phone and email
-Track and monitor parking lot requests and monthly payments
-Ensure tenant services, tasks and requests are assigned to the appropriate technicians
-Manage petty cash and expense reports
-Collaborate with suppliers and head office to ensure insurance certificates are conforming
...
-Coordination of office equipment and inventory
-Follow-up with technicians and close work orders for and prepare them for billing
-Produce and send notices to tenants
-Work with security team to manage building access card system
-Send tenant manuals to new tenants and coordinate onboarding
-Update digital or printed media in the common spaces of the building
-Maintain summary of building contracts
-Create, dispatch and follow up with all Purchase Orders
-Upload and process all invoices, and match incoming invoices with existing POs.
-Send, receive and process quotes that are approved by tenants
-Compile all invoicing documentation for Property Manager
-Communicate documentation (quote, PO and invoice) to the Accounting Department
Qualifications
-Fluently bilingual in French and English
-Hold a Diploma of Collegial Studies (DEC - administration) or Vocational Studies (DEP - secretarial)
-2 years of relevant experience
-Knowledge of Microsoft Office (including Word and Excel) & Adobe
-Very comfortable with computer software systems
Summary
Are you interested in this position?
Please apply for this position directly online or by emailing us anytime at tamara.cobrin@randstad.ca.
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your CV!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
