Property Administrator

Our client located in Mississauga is currently looking to hire a fantastic candidate for a permanent position who is experienced in an office environment, to assist them with a variety of property & administrative duties.

This is what your daily life will look like:

Under the direction of the Property Manager, your work as a property administrator will ensure the smooth running of the service team. Your daily activities will include taking calls and inquiries by phone, creating monthly reports , enter data in the system, taking care of document filing, purchase/ work orders, processing invoices and tenant relations.

Advantages
2 weeks vacation
Health and dental benefits
Life insurance
Competitive compensation package


Responsibilities
Administrative:
Answer phone/open mail/couriers, prepare mailing envelopes and courier slips and envelopes
Preparation, execution, and distribution of correspondence to tenants, suppliers, customers, head office, etc. (including rent reductions, leases, amendments to lease, service agreements, construction contracts, and purchase orders)
Keeping records of meetings as required
Issue purchase orders, obtaining approvals and processing invoices
Preparing, coding, and verification of accounts payable and subsequently updating the operations budget
Collection of rent and arrears
Follow up with tenants with statements of account or collection letters regarding overdue amounts
Make cheque requisitions for any tenant improvements and follow-up for final disbursements
Prepare and send all warnings and default letters as well as all other correspondence to tenants
Set up and maintain filing nomenclature both manual paper and electronically
Participate in the uploading of the GR for both tenants and proactive maintenance



Data Entry
Enter approved purchase orders
Enter the deposits into the accounting system
Code payables, obtain approval and process to accounting
Follow up with tenants and contractors to collect insurance and WSIB certificates
Collect and enter sales reports, grease trap, exhaust cleaning receipts and fire protection reports into Yardi and spreadsheets
Update HVAC information

Security
Assist in the preparation of the emergency contacts and ensure that they are kept up to date
Manage and issuing of access cards and parking garage remote and maintain a log of all tenants


Qualifications
Adaptable
Willing to Learn
Can work in both team and individual enviroments
Property Management experience (1 year+)
Yardi Experience (an asset)
MS Office products
Strong administrative skills

Summary
If you identify with the position of Property Administrator in Mississauga, you can click "apply now" or send your CV to the following email: justin.harrigan@randstad.ca

Looking forward to exchanging with you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.