Property Administrator

Our client located in Etobicoke is currently looking to hire a fantastic candidate for a permanent position who is experienced in an office environment, to assist them with a variety of office duties.

This is what your daily life will look like:

Under the direction of the General Manager & Property Manager, your work as a property administrator will ensure the smooth running of the service team. Your daily activities will include taking calls and inquiries by phone, creating monthly reports , enter data in the system, taking care of document filing, purchase/ work orders, processing invoices and tenant relations.

Advantages
Full Time Position
Competitive Salary
Company Paid Benefits
Growing Company
Vacation days


Responsibilities
Administrative Support:

- Provide general administrative support, including word processing, report
generation, filing, and scheduling appointments.
- Assist with the preparations of contracts, purchase orders, and work orders for
property services.
- Process accounts payable invoices accurately and efficiently.

Tenant Relations:

- Prepare and distribute tenant correspondence, including lease agreements, rent notices, and other communications.
- Collect and record monthly rental payments, following up with tenants as needed
to ensure timely payments.
- Maintain tenant service and maintenance management systems databases,
updating records as necessary.

Property Management Tasks:

- Assist the Property Management in maintaining accurate records of lease
agreements, including tracking lease renewals and changes.
- Coordinated property maintenance and repairs, liaising with contractors and
vendors to ensure work is completed satisfactorily and on time.
- Conduct regular property inspections to identify maintenance issues and ensure
compliance with safety and regulatory standards.
- Assist with budget preparation and expense tracking for property operating
expenses.
- Assist Property Manager with administrative tasks related to property
management including lease administration, rent collection and tenant
communication.
- Maintain organized and up-to-date records of tenant information, lease
agreements, and service contracts, ensuring accuracy and completeness of
documentation.
- Generate quarterly reports along with annual plans.
- Manage accrual reports.

Additional Duties:

- Collaborate with team members to share knowledge and best practices.
- Participate in ongoing professional development activities to enhance skills and
knowledge.
- Adhere to health and safety policies and procedures, reporting any hazards or
incidents promptly.
- Perform other related duties as assigned to support the efficient operations of the Property Management division.

Qualifications
Education:
- Undergraduate degree or post-secondary diploma
- Additional education or certification in property management or related field preferred.

Professional experience:
- Minimum of 2 years of experience in administrative roles, preferably in property
management or real estate.
- Strong proficiency in MS Office Suite (Word, Excel. Outlook) and property management software.

Personal Competencies:
- Excellent communication and interpersonal skills, with the ability to interact effectively with tenants, colleagues, and vendors.
- Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines.
- Attention to detail and accuracy in all aspects of work.
- Ability to work both independently and collaboratively in a fast-paced environment.
- Commitment to maintaining professionalism and confidentiality in all interactions.
- Knowledge of property management principles and practices is an asset.

Summary
If you identify with the position of Property Administrator in Etobicoke, you can click "apply now" or send your CV to the following email: justin.harrigan@randstad.ca

Looking forward to exchanging with you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.