Payroll Administrator

Great Culture
Monday to Friday
8 am - 5 pm
3 Week Vacation
Benefits
Profit Sharing

Advantages
Great Culture
3 weeks paid vacation
Benefits
Health Spending Account
Profit Sharing



Responsibilities
Collaborate with the payroll team to accurately process payroll for employees, ensuring compliance with Canadian payroll regulations.
Process various bonus and commission programs, including monthly, semi-annual, and annual payouts.
Manage payroll-related statutory filings, such as WCB/WSIB, EHT, CPP, and OAS.
Calculate and verify employee hours, deductions, and benefits while ensuring compliance with tax laws.
Address payroll-related inquiries, resolve discrepancies, and provide employment letters as needed.
Process and reconcile payroll journal entries, including vacation accruals.
Validate employee changes, new hires, leaves, and departures while administering benefits programs (RRSP/DPSP, paid time off) in coordination with HR.
Conduct regular self-audits to maintain accuracy and support internal off-cycle and year-end audits.
Assist employees with claims issues and collaborate with HR to ensure benefits programs align with coverage agreements.
Submit ROEs to Service Canada and process T4s and W2s for Canada and the U.S.
Oversee payroll operations for Canada, the U.S., Mexico, and coordinate Honduras payroll with external partners.
Support payroll setup for new U.S. states and Canadian provinces as needed.
Approve payroll submissions for third-party invoicing.
Manage payment of required benefit premiums across all locations.
Prepare and submit payroll tax filings and remittances to government authorities (e.g., HST, WSIB reporting, taxes) in collaboration with the Financial Analyst.
Generate payroll reports, including semi-annual reporting with the HRIS Specialist.
Stay updated on payroll regulations, tax laws, and accounting standards across Canada, the U.S., Mexico, and Honduras in coordination with HR.
Conduct government surveys, audits, garnishments, and other compliance-related tasks.
Prepare and reconcile period-end reports, ensuring payroll accuracy against bank statements.
Provide backup support for finance functions such as accounts payable and cross-train to cover payroll during vacations or absences.
Take on ad-hoc tasks and special projects as required.

Qualifications
At least 3 years of relevant experience, ideally in a mid-sized manufacturing or distribution company.
Certified in payroll management with a comprehensive understanding of financial best practices.
Proficient in handling payroll for both Canada and the U.S.; experience with Mexican payroll is a plus.
Completed post-secondary education in Accounting, Finance, Business, or a related field.
In-depth knowledge of Canadian payroll regulations, with a strong understanding of U.S. payroll laws preferred.
Familiarity with ERP and payroll software (such as NetSuite, ADP, etc.).
High proficiency in Excel and report generation, with advanced to expert-level skills.
Excellent attention to detail, strong accuracy, and the ability to work effectively with team members.

Summary
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to matthew.colletti@randstad.ca with Subject Line: Payroll Administrator

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.