Part -time Office Operations Coordinator

In this role, you will be responsible for office operations and providing administrative support to the team.

This position is expected to start within the next two weeks, so apply today! Profiles can also be sent directly to niloo.nikbakht@randstad.ca.

"Please note this is a part-time opportunity."

Advantages
-Competitive hourly pay
-Part-time (2 work days )
-Join a growing organization as part of a dynamic team
-Steps from TTC if you choose to go into the office
-Potential for extension of permanent placement
-Positive work culture

Responsibilities
-Develop and maintain relationships with landlord, property management and suppliers
-Evaluate suppliers to assess quality, timelines, compliance of deliveries, and cost controls
-Conduct inspections of facility grounds, external structure, systems, and equipment
-Source vendors for special project needs and negotiated contracts
-Coordinate and maintain office organization to keep facilities efficient, organized and professional
-Prepare vendor invoices and process incoming payments
-Handle administrative onboarding and offboarding tasks including activating and/or deactivating accounts, managing and maintaining office access system
-Assist with optimizing office space utilization
Maintain the Office Booking System and provide reporting as required
-Office Equipment Tracking and regular service maintenance schedule
-Coordinate office machines maintenance with vendors (e.g. Coffee machines and water coolers)
-Address other office services related tasks as they arise including mail/courier services and space change support
-Assist with local events, Meeting and conference bookings, greet clients, answer calls, and help with clients and employees’ office enquiries
-Provide administrative assistance to leadership team to include travel, PowerPoint presentations, copying and organizing materials for meetings
-Cleaner comes in a few hours, supervise so cleaner is aware of what needs to be done


Qualifications
-At least 2-3 years of experience in office management or administrative assistant roles in a fast paced environment.
-Excellent verbal and written communication skills
-Effective organization and time management skills
-Demonstrated ability to manage multiple tasks with quality and timeliness
-Strong attention to detail
-Highly professional and confidential
-Solid skills and experience in Office 365 tools including Teams, Excel, Word and Power Point
-Proactively implements efficiencies and applies a problem solving approach to job responsibilities.



Summary
f you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.