We are seeking a highly organized and dynamic Office Manager/Executive Assistant to provide comprehensive administrative support to company executives and the wider team. The ideal candidate will manage executive schedules across multiple time zones, organize events, and ensure the seamless operation of office activities. This role requires a proactive and detail-oriented professional who thrives in a fast-paced environment and can maintain confidentiality while managing diverse responsibilities.
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Advantages
• Opportunity to work in a dynamic, inclusive, and collaborative environment.
• Engage in meaningful work with opportunities to contribute to high-impact projects.
• Competitive compensation package and benefits.
• Access to resources and tools that support professional growth and development.
• Recognition and support of diversity, fostering a sense of belonging.
• Salary Range $75,000 - $85,000 depending on experience.
Responsibilities
• Executive Support: Manage schedules, arrange meetings, and coordinate events across at least three time zones using MS Outlook.
• Administrative Support: Screen calls, draft correspondence, and prepare confidential reports.
• Event Coordination: Organize meetings, conferences, and social events, including facilities, logistics, and budgets.
• Travel Management: Arrange domestic and international travel plans and prepare related documents.
• Office Management: Ensure smooth office operations, including maintaining supplies, managing office equipment, and liaising with building management.
• HR Assistance: Support onboarding for new employees and collaborate on health and safety compliance.
• Finance Coordination: Handle invoices, reconcile expenses, and assist with budget control.
• IT & Communication Support: Assist with video conferencing, telephone setup, and IT troubleshooting.
• Collaboration: Work effectively with office managers across various locations and contribute to cross-office initiatives.
Qualifications
• Minimum of 5 years of experience in a similar role.
• Exceptional communication skills, both written and verbal. Bilingualism in Spanish is an asset but not required.
• Strong organizational skills with a high degree of attention to detail.
• Demonstrated ability to build and maintain positive relationships at all organizational levels.
• High level of confidentiality, integrity, and professionalism.
• Ability to collaborate with a diverse team in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
Summary
This is a unique opportunity for an experienced Office Manager/Executive Assistant to play a vital role in supporting executive leadership and ensuring efficient office operations. If you are a proactive, detail-oriented professional with a passion for organization and teamwork, we encourage you to apply and be part of a team that values diversity, respect, and collaboration. If you believe that your qualifications closely match what we're looking for, feel free to send your resume to bob.gotengco@randstad.ca and let me know that you are interested in this role.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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We are seeking a highly organized and dynamic Office Manager/Executive Assistant to provide comprehensive administrative support to company executives and the wider team. The ideal candidate will manage executive schedules across multiple time zones, organize events, and ensure the seamless operation of office activities. This role requires a proactive and detail-oriented professional who thrives in a fast-paced environment and can maintain confidentiality while managing diverse responsibilities.
Advantages
• Opportunity to work in a dynamic, inclusive, and collaborative environment.
• Engage in meaningful work with opportunities to contribute to high-impact projects.
• Competitive compensation package and benefits.
• Access to resources and tools that support professional growth and development.
• Recognition and support of diversity, fostering a sense of belonging.
• Salary Range $75,000 - $85,000 depending on experience.
Responsibilities
• Executive Support: Manage schedules, arrange meetings, and coordinate events across at least three time zones using MS Outlook.
• Administrative Support: Screen calls, draft correspondence, and prepare confidential reports.
...
• Event Coordination: Organize meetings, conferences, and social events, including facilities, logistics, and budgets.
• Travel Management: Arrange domestic and international travel plans and prepare related documents.
• Office Management: Ensure smooth office operations, including maintaining supplies, managing office equipment, and liaising with building management.
• HR Assistance: Support onboarding for new employees and collaborate on health and safety compliance.
• Finance Coordination: Handle invoices, reconcile expenses, and assist with budget control.
• IT & Communication Support: Assist with video conferencing, telephone setup, and IT troubleshooting.
• Collaboration: Work effectively with office managers across various locations and contribute to cross-office initiatives.
Qualifications
• Minimum of 5 years of experience in a similar role.
• Exceptional communication skills, both written and verbal. Bilingualism in Spanish is an asset but not required.
• Strong organizational skills with a high degree of attention to detail.
• Demonstrated ability to build and maintain positive relationships at all organizational levels.
• High level of confidentiality, integrity, and professionalism.
• Ability to collaborate with a diverse team in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
Summary
This is a unique opportunity for an experienced Office Manager/Executive Assistant to play a vital role in supporting executive leadership and ensuring efficient office operations. If you are a proactive, detail-oriented professional with a passion for organization and teamwork, we encourage you to apply and be part of a team that values diversity, respect, and collaboration. If you believe that your qualifications closely match what we're looking for, feel free to send your resume to bob.gotengco@randstad.ca and let me know that you are interested in this role.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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