Mail Clerk - Ottawa 53121

You will be working closely with the branch staff and management team while reporting remotely to the Senior Manager for Branch Channel & Network Delivery. The role offers opportunities to contribute to efficient document handling processes while working independently within a branch environment.


Advantages
Possibility for Contract Extension: While initially a 3-month contract, there is potential for the contract to be extended based on the branch's needs, offering some long-term opportunity.
Diverse Work Locations: Work across multiple TD Canadian Retail Branches, giving you exposure to different teams and environments while providing variety in your day-to-day work.
Autonomous Role: The position allows for independent work, meaning you can take ownership of your tasks and manage your workload without constant supervision.
Professional Development: Gain experience in document digitization and management, a skill set highly valued in today’s digital-first workplace.
Contribution to Process Efficiency: Play a key role in streamlining document storage processes, contributing to operational improvements in TD branches.
Health and Safety Measures: Work in an environment where health and safety is prioritized, including adherence to TD’s Health and Safety policies to ensure a secure workspace.
Corporate Environment Experience: Enhance your resume by working with TD, one of Canada’s largest financial institutions, within their Branch Banking Delivery Excellence unit.



Responsibilities
Document Preparation: Prepare paper documents stored at the branch for scanning and digitization.
Scanning & Digitization: Use a Ricoh copier/scanner to scan paper documents into digital formats, ensuring that they meet all business requirements.
Document Review: Verify the accuracy of digitally filed documents and ensure that they are organized and meet all compliance standards.
File Management: Safeguard and store physical and digital files securely in designated locations within the branch.
Communication: Provide daily and weekly updates to the management team via email and phone regarding project status and deliverables.
Health & Safety Compliance: Adhere to TD's Health and Safety policies, including wearing face masks while in shared branch spaces.
Adaptability: Flexibly adjust to shifts in business priorities and work across multiple branch locations as required.
Risk Identification: Proactively communicate emerging risks and issues to management.
Adherence to Privacy & Conduct Policies: Follow TD’s Privacy Policies and Employee Conduct Rules throughout all tasks.


Qualifications
Must Have:
Document Filing Experience: Prior experience with organizing, filing, and digitizing paper documents.
Basic Computer Skills: Comfort with basic operations on a computer and handling office equipment like copiers and scanners.
Fluent in English: Strong verbal and written communication skills in English.
Organizational Skills: Highly developed organizational skills to manage large volumes of documents efficiently.
Independent Worker: Ability to work independently with minimal supervision.
Nice to Have:
Corporate Experience: Experience working in a corporate environment, preferably within a financial institution.
Experience in Document Digitization: Familiarity with handling and managing digitization projects.


Summary
This position offers an excellent opportunity for individuals with strong organizational skills and document management experience to contribute to the digitization efforts of one of Canada’s leading financial institutions. If you are detail-oriented, adaptable, and enjoy working independently, we encourage you to apply.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.