Do you have experience as an Executive Assistant? Do you have experience in the Banking industry? Are you looking to gain experience within a top 5 bank? If so, this would be a great opportunity for you!
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The role is responsible for managing the day-to-day administrative activities in support of two executives. The role exercises independent initiative and judgment to manage daily support operations, coordinate office services, and prepare reports. The role makes decisions on daily priorities to ensure goals and schedules are met while preparing briefings, and correspondence, composing complex letters, screening and evaluating correspondence, receiving visitors, and developing and maintaining administrative procedures and processes. The role manages special events or projects on behalf of the executive or team members, such as planning and organizing details relative to conferences and implementing operational plans. In addition, the role solves challenges such as content development, meeting planning, basic data analysis, and report development. in Toronto for a 7-month contract
Working Hours: 37.5 Hours/week, 9-5 Monday to Friday
Advantages
• Well-known and reputable financial company
• Good opportunity to grow within a large financial institution
• Pay rate: 30.38/h
• Hybrid - 2 days a week in office
Responsibilities
· Calendar Management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
· Travel Arrangement & Expense Reporting - Arrange travel arrangements and maintain travel expense account including expense submissions to PeopleSoft on behalf of the Executives. Arranges group travel as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
· Professional Support - Prepare standard correspondence, minutes, reports and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting.
· Administrative Duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense and travel profiles etc.
Qualifications
Must haves:
1. 5+ years of previous EA experience working in a professional environment
2. Microsoft/Outlook/PowerPoint/Excel
3. Previous experience managing calendars
4. Previous experience managing expense reports
Soft Skills
- Strong communication skills
- Able to work independently
- Able to multitask
- Able to work in fast paced environment
Summary
Interested in the role in Toronto? Apply online today!
Candidates moving towards the next step of the recruitment process will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Do you have experience as an Executive Assistant? Do you have experience in the Banking industry? Are you looking to gain experience within a top 5 bank? If so, this would be a great opportunity for you!
The role is responsible for managing the day-to-day administrative activities in support of two executives. The role exercises independent initiative and judgment to manage daily support operations, coordinate office services, and prepare reports. The role makes decisions on daily priorities to ensure goals and schedules are met while preparing briefings, and correspondence, composing complex letters, screening and evaluating correspondence, receiving visitors, and developing and maintaining administrative procedures and processes. The role manages special events or projects on behalf of the executive or team members, such as planning and organizing details relative to conferences and implementing operational plans. In addition, the role solves challenges such as content development, meeting planning, basic data analysis, and report development. in Toronto for a 7-month contract
Working Hours: 37.5 Hours/week, 9-5 Monday to Friday
Advantages
...
• Well-known and reputable financial company
• Good opportunity to grow within a large financial institution
• Pay rate: 30.38/h
• Hybrid - 2 days a week in office
Responsibilities
· Calendar Management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
· Travel Arrangement & Expense Reporting - Arrange travel arrangements and maintain travel expense account including expense submissions to PeopleSoft on behalf of the Executives. Arranges group travel as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
· Professional Support - Prepare standard correspondence, minutes, reports and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting.
· Administrative Duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense and travel profiles etc.
Qualifications
Must haves:
1. 5+ years of previous EA experience working in a professional environment
2. Microsoft/Outlook/PowerPoint/Excel
3. Previous experience managing calendars
4. Previous experience managing expense reports
Soft Skills
- Strong communication skills
- Able to work independently
- Able to multitask
- Able to work in fast paced environment
Summary
Interested in the role in Toronto? Apply online today!
Candidates moving towards the next step of the recruitment process will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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