Join a dynamic Canadian charitable organization dedicated to dismantling systemic barriers and enhancing Black communities' social and economic well-being. We are seeking an energetic and motivated Executive & Administrative Assistant to support our CEO and Executive Director's office.
...
This pivotal role is integral to our organization's leadership efficiency, requiring a candidate who excels in a dynamic environment. The successful applicant will provide top-tier, confidential support, manage leadership tasks with precision, and demonstrate meticulous attention to data.
This is 3 months opportunity with the possibility of extension, and it's a hybrid model.
If you are interested, apply today!
Advantages
-Start date: Feb 18th,2025
-3 months contract with the possibility of an extension
-Hybrid work model
-Office located in the heart of Downtown Toronto
-Opportunity to work for an organization whose mandate involves significant social impact
Responsibilities
Communication & Correspondence
- Prepare standard correspondence and assist with internal/external communication
- Monitor, screen and respond to incoming communications, distributing as necessary.
- Develop and maintain external communications, including managing contact lists
Meeting & Event Coordination
- Coordinate and manage calendars for the CEO, board and leadership team, including external meetings
-Organize administration for board, leadership and external meetings in a hybrid environment
- Assist with the development of meeting agendas and take notes during meetings
- Facilitate travel arrangements for the CEO, Board and leadership team as needed
Documentation & Reporting
- Conduct research, prepare documents for review and create presentations
- Update the board and leadership portals with relevant document
-File, retrieve and maintain records and reports
Administrative Support
- Timely completion of monthly expense reports, ensuring compliance with company policies
- Provide general office administrative Support, managing complex tasks independently
- Assist in the development and maintenance of relevant systems and processes
Qualifications
-Proven 3+ years’ experience as an executive assistant or a similar administrative
-support experience in a fast paced and dynamic environment
-Excellent written and oral communication skills with a keen eye for detail
-Proficient with Microsoft Office tools, including Word, Excel, Outlook and
-PowerPoint, (SharePoint) and social media platforms
-Ability to manage multiple projects and meet deadlines independently
-Ability to conduct research and create reports or presentations
-Excellent business acumen, interpersonal skills and sound judgment
-Ability to handle confidential information with discretion and integrity
-Ensures integrity in personal and organizational practices.
-Proactive problem- solving and decision-making skills
-Excellent time management and organization skills, supported by relevant systems and processes
-Ability to learn quickly and adapt to new information
-Bi-lingual (French/English) is an asset
Summary
If you think you have the potential to be an excellent support to the CEO and grow in your career, APPLY NOW!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Join a dynamic Canadian charitable organization dedicated to dismantling systemic barriers and enhancing Black communities' social and economic well-being. We are seeking an energetic and motivated Executive & Administrative Assistant to support our CEO and Executive Director's office.
This pivotal role is integral to our organization's leadership efficiency, requiring a candidate who excels in a dynamic environment. The successful applicant will provide top-tier, confidential support, manage leadership tasks with precision, and demonstrate meticulous attention to data.
This is 3 months opportunity with the possibility of extension, and it's a hybrid model.
If you are interested, apply today!
Advantages
-Start date: Feb 18th,2025
-3 months contract with the possibility of an extension
-Hybrid work model
-Office located in the heart of Downtown Toronto
-Opportunity to work for an organization whose mandate involves significant social impact
Responsibilities
Communication & Correspondence
- Prepare standard correspondence and assist with internal/external communication
- Monitor, screen and respond to incoming communications, distributing as necessary.
...
- Develop and maintain external communications, including managing contact lists
Meeting & Event Coordination
- Coordinate and manage calendars for the CEO, board and leadership team, including external meetings
-Organize administration for board, leadership and external meetings in a hybrid environment
- Assist with the development of meeting agendas and take notes during meetings
- Facilitate travel arrangements for the CEO, Board and leadership team as needed
Documentation & Reporting
- Conduct research, prepare documents for review and create presentations
- Update the board and leadership portals with relevant document
-File, retrieve and maintain records and reports
Administrative Support
- Timely completion of monthly expense reports, ensuring compliance with company policies
- Provide general office administrative Support, managing complex tasks independently
- Assist in the development and maintenance of relevant systems and processes
Qualifications
-Proven 3+ years’ experience as an executive assistant or a similar administrative
-support experience in a fast paced and dynamic environment
-Excellent written and oral communication skills with a keen eye for detail
-Proficient with Microsoft Office tools, including Word, Excel, Outlook and
-PowerPoint, (SharePoint) and social media platforms
-Ability to manage multiple projects and meet deadlines independently
-Ability to conduct research and create reports or presentations
-Excellent business acumen, interpersonal skills and sound judgment
-Ability to handle confidential information with discretion and integrity
-Ensures integrity in personal and organizational practices.
-Proactive problem- solving and decision-making skills
-Excellent time management and organization skills, supported by relevant systems and processes
-Ability to learn quickly and adapt to new information
-Bi-lingual (French/English) is an asset
Summary
If you think you have the potential to be an excellent support to the CEO and grow in your career, APPLY NOW!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
