Are you a proactive, detail-oriented Executive Assistant with a knack for managing multiple priorities? We’re looking for an exceptional individual to support a team of partners with varied tasks and projects. You’ll thrive in a fast-paced environment, taking ownership and staying ahead of needs. If you’re highly accountable and ready to make an impact with a supportive, warm and friendly team, we’d love to hear from you!
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Advantages
What’s in it for YOU:
• Compensation of $65,000-$80,000 annually based on relevant experience.
• Excellent benefits package after 2 months, 2 weeks vacation with additional holiday office closure, 10 paid sick days.
• Monday-Friday 9:00am-6:00pm -4 days a week in-office (Friday work from home).
• Lovely office located in downtown Toronto.
Responsibilities
What YOU will be doing as the Executive Assistant:
• Provides administrative support by coordinating, facilitating, scheduling and communicating meetings, conference calls and other events within the firm and with outside parties.
• Makes detailed travel arrangements for routine and special meetings and lunches.
• Completes monthly expense reports, tracks and organizes expenses, and document them accordingly.
• Forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information.
• Composes various documents such as reports, correspondence, presentations, and agendas.
• Coordinates special activities and functions such as conferences, client conferences and special events, travel appearances, guest travel arrangements, and interviews.
• Creates, updates, and maintains databases when appropriate.
• Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.
• Assists with special projects.
Qualifications
What YOU bring to the table:
· 3-5 years of administrative experience.
· Post-secondary education preferred.
· Excellent written and verbal communication skills.
· High attention to detail and organization skills.
· Proactive and accountable.
· Proficient in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint, Teams).
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Are you a proactive, detail-oriented Executive Assistant with a knack for managing multiple priorities? We’re looking for an exceptional individual to support a team of partners with varied tasks and projects. You’ll thrive in a fast-paced environment, taking ownership and staying ahead of needs. If you’re highly accountable and ready to make an impact with a supportive, warm and friendly team, we’d love to hear from you!
Advantages
What’s in it for YOU:
• Compensation of $65,000-$80,000 annually based on relevant experience.
• Excellent benefits package after 2 months, 2 weeks vacation with additional holiday office closure, 10 paid sick days.
• Monday-Friday 9:00am-6:00pm -4 days a week in-office (Friday work from home).
• Lovely office located in downtown Toronto.
Responsibilities
What YOU will be doing as the Executive Assistant:
• Provides administrative support by coordinating, facilitating, scheduling and communicating meetings, conference calls and other events within the firm and with outside parties.
• Makes detailed travel arrangements for routine and special meetings and lunches.
...
• Completes monthly expense reports, tracks and organizes expenses, and document them accordingly.
• Forwards accurate and detailed messages, facilitates conference calls and, as appropriate, disseminates general information.
• Composes various documents such as reports, correspondence, presentations, and agendas.
• Coordinates special activities and functions such as conferences, client conferences and special events, travel appearances, guest travel arrangements, and interviews.
• Creates, updates, and maintains databases when appropriate.
• Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.
• Assists with special projects.
Qualifications
What YOU bring to the table:
· 3-5 years of administrative experience.
· Post-secondary education preferred.
· Excellent written and verbal communication skills.
· High attention to detail and organization skills.
· Proactive and accountable.
· Proficient in Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint, Teams).
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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