Are you a proactive and highly organized individual with a passion for supporting senior leadership? Are you adaptable, collaborative, and comfortable working outside business hours to meet the CEO’s dynamic needs?
...
We are looking for an Executive Assistant to support the CEO of a small company that is also a global leader in their field. In this role, you will manage communications, calendars, travel logistics, and special projects, optimizing the CEO’s time while coordinating with teams across various departments. As the CEO does a lot of traveling, being able to coordinate their schedule and keep the flow of information open is quite important.
Advantages
What’s in it for YOU:
• Compensation of $65,000-$85,000 annually based on relevant experience.
• Comprehensive benefits package after 3 months, 2 weeks vacation.
• Monday-Friday 9:00am-5:00pm - 5 days per week expected.
• Creative, open space office located in Toronto near Exhibition GO Station.
• Excellent company culture.
Responsibilities
What YOU will be doing as the Executive Assistant:
• Screen emails, calls, and communications, prioritizing matters for the CEO’s attention.
• Contribute to systemizing organizational processes, collaborating on planning and coordination efforts.
• Manage tasks and track requests, ensuring timely follow-up and completion with appropriate team members.
• Research cost-saving options, negotiate contracts, and coordinate with departments to implement savings.
• Optimize the CEO’s calendar, handling scheduling, meetings, travel logistics, and event coordination.
• Manage the day-to-day operations of the office of the CEO, conduct operational planning, manage executive communication, monitor deadlines.
• Assist with inventory tracking, office operations, correspondence, and document management (meeting notes, reports, presentations).
• Support executive communication, monitor deadlines, and manage expenses in collaboration with Accounting.
• Plan and coordinate business and personal travel for the CEO and family.
• Maintain files, manage special projects, and anticipate future needs to ensure the CEO's time is optimized.
• Anticipate future tasks and needs and prepare accordingly. Maintain an ongoing task list for the CEO.
Qualifications
What YOU bring to the table:
• Previous work experience supporting an high level Executive.
• Strong software skills & knowledge.
• Experience in a fast and dynamic environment.
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you a proactive and highly organized individual with a passion for supporting senior leadership? Are you adaptable, collaborative, and comfortable working outside business hours to meet the CEO’s dynamic needs?
We are looking for an Executive Assistant to support the CEO of a small company that is also a global leader in their field. In this role, you will manage communications, calendars, travel logistics, and special projects, optimizing the CEO’s time while coordinating with teams across various departments. As the CEO does a lot of traveling, being able to coordinate their schedule and keep the flow of information open is quite important.
Advantages
What’s in it for YOU:
• Compensation of $65,000-$85,000 annually based on relevant experience.
• Comprehensive benefits package after 3 months, 2 weeks vacation.
• Monday-Friday 9:00am-5:00pm - 5 days per week expected.
• Creative, open space office located in Toronto near Exhibition GO Station.
• Excellent company culture.
Responsibilities
What YOU will be doing as the Executive Assistant:
• Screen emails, calls, and communications, prioritizing matters for the CEO’s attention.
...
• Contribute to systemizing organizational processes, collaborating on planning and coordination efforts.
• Manage tasks and track requests, ensuring timely follow-up and completion with appropriate team members.
• Research cost-saving options, negotiate contracts, and coordinate with departments to implement savings.
• Optimize the CEO’s calendar, handling scheduling, meetings, travel logistics, and event coordination.
• Manage the day-to-day operations of the office of the CEO, conduct operational planning, manage executive communication, monitor deadlines.
• Assist with inventory tracking, office operations, correspondence, and document management (meeting notes, reports, presentations).
• Support executive communication, monitor deadlines, and manage expenses in collaboration with Accounting.
• Plan and coordinate business and personal travel for the CEO and family.
• Maintain files, manage special projects, and anticipate future needs to ensure the CEO's time is optimized.
• Anticipate future tasks and needs and prepare accordingly. Maintain an ongoing task list for the CEO.
Qualifications
What YOU bring to the table:
• Previous work experience supporting an high level Executive.
• Strong software skills & knowledge.
• Experience in a fast and dynamic environment.
Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
