Our client located in downtown Toronto is looking for a highly organized individual with a passion for supporting leaders and driving success! We are seeking a dynamic Executive Assistant to join our team! In this crucial role, you'll provide top-notch administrative support, manage schedules, and help streamline operations for our executives. If you're a proactive problem-solver with exceptional communication skills and a knack for multitasking, we want to hear from you! Apply now to take the next step in your career and become an integral part of our organization.
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Advantages
In office, Monday - Friday
$36-40/hour
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Responsibilities
Managing complex schedule and workload with access to emails, calendar, files, due dates to ensure that the Partner is adequately prepared and supported.
Anticipating the needs of the Partner to efficiently maximize his/her time by managing priorities.
Coordinating internal and client meetings including preparing meeting agendas and gathering materials. Organizing logistics for these meetings including booking boardrooms, video conferences, catering (if required) and assembling materials for presentation and for distribution to meeting attendees along with the agenda. Creating and editing presentation decks.
Arranging and coordinating extensive and cost effective domestic and international travel and logistics; including booking flight, car rental, hotel accommodations, and preparing detailed itineraries in compliance with the Firm’s travel policies. Supporting the needs of other MT>3 team members in terms of travel needs and attendance at conferences, etc.
Managing a variety of special projects and project-based deliverables, as requested, including event planning.
Working collaboratively with the Partner, Financial Analyst and Operations Manager to ensure bills are reviewed and processed on a monthly basis in line with Firm deadlines.
Working with Finance to coordinate new Client and Matter openings (KYC), including submitting requests for conflict checks.
Providing general administrative and clerical support such as:
Receiving, handling, screening and/or directing incoming calls; reviewing and routing incoming written communications (email, mail, fax); preparing and processing outgoing communications;
Drafting, typing, editing, formatting, printing, scanning and revising a variety of highly confidential documents and/or proofreading such documents and checking for appropriate formatting, spelling, grammar and clarity; and
Preparing and submitting expense reports through Concur in a timely manner and reconciling the same.
Creating and continuously updating and maintaining various tracking spreadsheets for projects, etc.
Qualifications
Post-secondary diploma or degree in office or business administration.
Minimum of four-five years of experience supporting senior leadership.
Experience in a professional services environment would be an asset; the legal industry preferred.
Intermediate – Advanced proficiency in the Microsoft Suite and technologically savvy with various software and systems with the ability to keep up to date with changes in technology and latest information.
High degree of professionalism, interpersonal skills and reliability.
Capacity to handle extremely sensitive and confidential information.
Strong time management, organizational and multitasking skills, assessing priorities among multiple competing requests, ability to delegate to other support resources, and ability to work under pressure to meet important deadlines in a fast-paced environment.
Commitment to provide a high level of service to clients (external) and colleagues (internal), demonstrate tact, respect, and professionalism in all interactions.
Strong work ethic and ability to multitask with little or no supervision.
Exceptional communication skills, both written and spoken.
Strong attention to detail as it relates to drafting correspondence, proofreading, and editing.
Critical thinking skills required to plan, organize and problem solve proactively.
Ability to exercise sound judgment and ability to work effectively and well under pressure.
Proactive and positive approach.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Flexibility to occasionally work overtime. Attendance in office 5 days per week with some flexibility to work from home during the summer months as approved by the Partner.
Summary
Don’t wait—apply today and take the first step toward an exciting new career opportunity!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Our client located in downtown Toronto is looking for a highly organized individual with a passion for supporting leaders and driving success! We are seeking a dynamic Executive Assistant to join our team! In this crucial role, you'll provide top-notch administrative support, manage schedules, and help streamline operations for our executives. If you're a proactive problem-solver with exceptional communication skills and a knack for multitasking, we want to hear from you! Apply now to take the next step in your career and become an integral part of our organization.
Advantages
In office, Monday - Friday
$36-40/hour
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Responsibilities
Managing complex schedule and workload with access to emails, calendar, files, due dates to ensure that the Partner is adequately prepared and supported.
...
Anticipating the needs of the Partner to efficiently maximize his/her time by managing priorities.
Coordinating internal and client meetings including preparing meeting agendas and gathering materials. Organizing logistics for these meetings including booking boardrooms, video conferences, catering (if required) and assembling materials for presentation and for distribution to meeting attendees along with the agenda. Creating and editing presentation decks.
Arranging and coordinating extensive and cost effective domestic and international travel and logistics; including booking flight, car rental, hotel accommodations, and preparing detailed itineraries in compliance with the Firm’s travel policies. Supporting the needs of other MT>3 team members in terms of travel needs and attendance at conferences, etc.
Managing a variety of special projects and project-based deliverables, as requested, including event planning.
Working collaboratively with the Partner, Financial Analyst and Operations Manager to ensure bills are reviewed and processed on a monthly basis in line with Firm deadlines.
Working with Finance to coordinate new Client and Matter openings (KYC), including submitting requests for conflict checks.
Providing general administrative and clerical support such as:
Receiving, handling, screening and/or directing incoming calls; reviewing and routing incoming written communications (email, mail, fax); preparing and processing outgoing communications;
Drafting, typing, editing, formatting, printing, scanning and revising a variety of highly confidential documents and/or proofreading such documents and checking for appropriate formatting, spelling, grammar and clarity; and
Preparing and submitting expense reports through Concur in a timely manner and reconciling the same.
Creating and continuously updating and maintaining various tracking spreadsheets for projects, etc.
Qualifications
Post-secondary diploma or degree in office or business administration.
Minimum of four-five years of experience supporting senior leadership.
Experience in a professional services environment would be an asset; the legal industry preferred.
Intermediate – Advanced proficiency in the Microsoft Suite and technologically savvy with various software and systems with the ability to keep up to date with changes in technology and latest information.
High degree of professionalism, interpersonal skills and reliability.
Capacity to handle extremely sensitive and confidential information.
Strong time management, organizational and multitasking skills, assessing priorities among multiple competing requests, ability to delegate to other support resources, and ability to work under pressure to meet important deadlines in a fast-paced environment.
Commitment to provide a high level of service to clients (external) and colleagues (internal), demonstrate tact, respect, and professionalism in all interactions.
Strong work ethic and ability to multitask with little or no supervision.
Exceptional communication skills, both written and spoken.
Strong attention to detail as it relates to drafting correspondence, proofreading, and editing.
Critical thinking skills required to plan, organize and problem solve proactively.
Ability to exercise sound judgment and ability to work effectively and well under pressure.
Proactive and positive approach.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Flexibility to occasionally work overtime. Attendance in office 5 days per week with some flexibility to work from home during the summer months as approved by the Partner.
Summary
Don’t wait—apply today and take the first step toward an exciting new career opportunity!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
