Executive Assistant

Our client is looking for an Executive Assistant with experience with Project Management and Profit and Loss Statements to report to their Chief Financial Officer and Chief Operating Officer. You will ensure the smooth operation of the office by managing schedules, coordinating communications, and providing administrative support. The ideal candidate is dynamic, proactive, detail oriented, a quick learner, adaptive, professional, and has a passion for creating a seamless experience for their team; a real go-getter!

Advantages
- Competitive Wages
- Hybrid (2-3 days in office)
- Competitive benefits package
- 3 weeks vacation
- Continuous learning and infinite room for growth with a large company
- Occasional travel to Montreal

Responsibilities
- Project management, project planning, execution, and monitoring
- Track project progress and report on milestones
- Profit and Loss reporting, collect and verify reports and documentation to ensure executives have all required information to inform decision making
- Maintain deadlines of all action items, ensuring all tasks are completed
- Act as a liaison between CFO and Chief; managing all communication
- Facilitate document approvals, manage signatures, track completion to ensure timely execution of agreements
- Manage and improve e-filing systems and ensure quick access to documents
- Manage calendars, coordinate meetings and engagements, align schedules to protect Executives work-life balance
- Prepare agendas, take minutes, complete follow-ups after meetings to ensure deliverables are received in a timely manner
- Coordinate travel arrangements for CFO and COO
- Proactively prepare reports, presentations, and memos with impactful communication
- Organize team-building events to drive engagement and foster collaboration

Qualifications
Must-Haves
- 5-10 years of experience supporting senior level executives in a fast-paced environment
- Profit and Loss Statement experience
- Project management expertise
- Organizational skills, multitasking, ability to work with tight deadlines
- Proactive and strategic mindset: ability to solve problems before they arise
- Advanced Excel and Microsoft Suite
- People focused and communicative
- Attention to detail

Nice-to-Have:
- French/English Bilingual
- JDE
- ADP

Summary
Don't wait! Apply today and take the first step toward an incredible opportunity!

Ways to Apply:

Visit www.randstad.ca and apply online
Apply via this job ad
Send your resume to lisa.schirmeister@randstad.ca

Thank you. Only those candidates proceeding to an interview will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.