Our client is a proudly Canadian organization, that has a fully integrated specialty distributor and patient support provider for pharmaceutical manufacturers, physicians, and their patients. They offer innovative solutions that ensure patients have access to the support they need to maximize treatment outcomes. Their offerings include specialty pharmacy services, customized warehouse and distribution solutions, patient support programs, creative services, and healthcare provider (HCP) and clinic services.
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We are looking for an Executive Assistant for a 1 montph contract position to provide crucial support to our senior leadership team. The ideal candidate will be a proactive problem solver, with exceptional communication skills and a strong attention to detail. Experience in administrative support for C-level executives is essential. The Executive Assistant will also serve as a liaison to the board of directors and senior management, organize outreach efforts, and oversee special projects. This role requires someone who enjoys working in a dynamic, entrepreneurial environment, where creativity, flexibility, and discretion are key.
Advantages
- Career Growth: Gain valuable experience working closely with C-level executives and senior management, providing ample opportunities for professional development and advancement.
- Dynamic Work Environment: Join a fast-paced, entrepreneurial team that values creativity, flexibility, and collaboration, offering an exciting and ever-evolving work experience.
- Impactful Role: Play a crucial part in supporting organizational success by managing key projects, streamlining operations, and ensuring efficient communication across departments.
- Inclusive and Supportive Culture: Be part of a diverse and inclusive workplace that promotes equity, accessibility, and individuality, where every team member is encouraged to thrive.
Responsibilities
Role and Responsibilities:
Support the CEO and CFO, as well as provide assistance to the executive team to help achieve company goals and ensure efficient operations.
Manage complex scheduling and extensive calendar coordination, ensuring smooth information flow to senior executives.
Coordinate senior executives' travel arrangements, including hotel bookings, transportation, and meal coordination.
Refine and maintain internal processes that support top-level executives, streamlining workflows.
Facilitate communication between upper management and employees, managing interactions on various projects and tasks.
Organize and prioritize tasks to meet senior executives' needs, ensure organizational goals are met, and uphold best practices.
Lead special projects, some of which may have organizational impact.
Assist in the completion of critical tasks such as drafting acknowledgment letters, personal correspondence, and other key deliverables.
Prioritize competing needs, handling matters promptly and proactively, often under deadline pressure.
Maintain professionalism and confidentiality when dealing with sensitive materials.
Perform order entry, data entry, and manage email and phone communications.
Handle incoming and outgoing mail, and order office supplies while maintaining inventory.
Complete reports such as timesheets, expenses, mileage, and CRM validation as required.
Organize internal and offsite team communications and events.
Perform additional duties as directed by your Manager.
Qualifications
Minimum of 5- years of experience in a senior administrative role reporting directly to C-level executives.
Experience with drafting RFPs is highly preferred.
Bilingual in English & French is an asset.
Strong written and verbal communication skills.
High attention to detail and ability to input information accurately into various forms.
Ability to adapt quickly in a fast-paced and changing environment.
Excellent organizational skills with the capacity to manage changing priorities.
Proficiency in Microsoft Office suite, phone systems, and experience with databases (e.g., ERP/CRM).
Self-directed with the ability to work independently with minimal supervision.
Experience with strict confidentiality protocols for handling sensitive data.
Flexible team player, willing to take on challenges and ensure tasks are completed.
Experience managing budgets and expenses is preferred.
Experience with Patient Support Programs is an asset.
What makes you a great fit for this team:
A commitment to providing excellent service to both internal and external clients.
Adaptable with a proven record of success during periods of growth and change.
A history of building trust and influence at multiple organizational levels.
A clear and candid communication style.
Exceptional organizational skills and the ability to build strong working relationships across teams.
Equal Opportunity Employer:
We are proud to be an equal opportunity employer, committed to diversity, inclusion, belonging, equity, and accessibility. We provide a safe environment where all team members can express their individuality within our corporate culture. We encourage all candidates to apply, even if their experience differs from the outlined qualifications. If you think you can bring value to the role, we’d love to hear from you!
Summary
If you're a proactive, detail-oriented individual with a passion for supporting senior leadership and driving organizational success, we would love to hear from you! This is an exciting opportunity to contribute to a dynamic team and make a meaningful impact within the organization. We value adaptability, creativity, and a strong commitment to excellence.
If you believe you're the right fit for this role, don't hesitate—apply today and take the next step in your career with us. We look forward to reviewing your application and learning more about how you can contribute to our mission!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Our client is a proudly Canadian organization, that has a fully integrated specialty distributor and patient support provider for pharmaceutical manufacturers, physicians, and their patients. They offer innovative solutions that ensure patients have access to the support they need to maximize treatment outcomes. Their offerings include specialty pharmacy services, customized warehouse and distribution solutions, patient support programs, creative services, and healthcare provider (HCP) and clinic services.
We are looking for an Executive Assistant for a 1 montph contract position to provide crucial support to our senior leadership team. The ideal candidate will be a proactive problem solver, with exceptional communication skills and a strong attention to detail. Experience in administrative support for C-level executives is essential. The Executive Assistant will also serve as a liaison to the board of directors and senior management, organize outreach efforts, and oversee special projects. This role requires someone who enjoys working in a dynamic, entrepreneurial environment, where creativity, flexibility, and discretion are key.
Advantages
...
- Career Growth: Gain valuable experience working closely with C-level executives and senior management, providing ample opportunities for professional development and advancement.
- Dynamic Work Environment: Join a fast-paced, entrepreneurial team that values creativity, flexibility, and collaboration, offering an exciting and ever-evolving work experience.
- Impactful Role: Play a crucial part in supporting organizational success by managing key projects, streamlining operations, and ensuring efficient communication across departments.
- Inclusive and Supportive Culture: Be part of a diverse and inclusive workplace that promotes equity, accessibility, and individuality, where every team member is encouraged to thrive.
Responsibilities
Role and Responsibilities:
Support the CEO and CFO, as well as provide assistance to the executive team to help achieve company goals and ensure efficient operations.
Manage complex scheduling and extensive calendar coordination, ensuring smooth information flow to senior executives.
Coordinate senior executives' travel arrangements, including hotel bookings, transportation, and meal coordination.
Refine and maintain internal processes that support top-level executives, streamlining workflows.
Facilitate communication between upper management and employees, managing interactions on various projects and tasks.
Organize and prioritize tasks to meet senior executives' needs, ensure organizational goals are met, and uphold best practices.
Lead special projects, some of which may have organizational impact.
Assist in the completion of critical tasks such as drafting acknowledgment letters, personal correspondence, and other key deliverables.
Prioritize competing needs, handling matters promptly and proactively, often under deadline pressure.
Maintain professionalism and confidentiality when dealing with sensitive materials.
Perform order entry, data entry, and manage email and phone communications.
Handle incoming and outgoing mail, and order office supplies while maintaining inventory.
Complete reports such as timesheets, expenses, mileage, and CRM validation as required.
Organize internal and offsite team communications and events.
Perform additional duties as directed by your Manager.
Qualifications
Minimum of 5- years of experience in a senior administrative role reporting directly to C-level executives.
Experience with drafting RFPs is highly preferred.
Bilingual in English & French is an asset.
Strong written and verbal communication skills.
High attention to detail and ability to input information accurately into various forms.
Ability to adapt quickly in a fast-paced and changing environment.
Excellent organizational skills with the capacity to manage changing priorities.
Proficiency in Microsoft Office suite, phone systems, and experience with databases (e.g., ERP/CRM).
Self-directed with the ability to work independently with minimal supervision.
Experience with strict confidentiality protocols for handling sensitive data.
Flexible team player, willing to take on challenges and ensure tasks are completed.
Experience managing budgets and expenses is preferred.
Experience with Patient Support Programs is an asset.
What makes you a great fit for this team:
A commitment to providing excellent service to both internal and external clients.
Adaptable with a proven record of success during periods of growth and change.
A history of building trust and influence at multiple organizational levels.
A clear and candid communication style.
Exceptional organizational skills and the ability to build strong working relationships across teams.
Equal Opportunity Employer:
We are proud to be an equal opportunity employer, committed to diversity, inclusion, belonging, equity, and accessibility. We provide a safe environment where all team members can express their individuality within our corporate culture. We encourage all candidates to apply, even if their experience differs from the outlined qualifications. If you think you can bring value to the role, we’d love to hear from you!
Summary
If you're a proactive, detail-oriented individual with a passion for supporting senior leadership and driving organizational success, we would love to hear from you! This is an exciting opportunity to contribute to a dynamic team and make a meaningful impact within the organization. We value adaptability, creativity, and a strong commitment to excellence.
If you believe you're the right fit for this role, don't hesitate—apply today and take the next step in your career with us. We look forward to reviewing your application and learning more about how you can contribute to our mission!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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