Event Coordinator

This is a 6-month contract which requires the Event Coordinator to work onsite at our client's office in downtown Toronto 2 days per week. This role may involve some travel to assist with in-person events.


Advantages
• This role offers a good chance to work corporate events with a leading bank in Canada.
• There is a strong possibility of extension based on your performance in the role.



Responsibilities
Program Development & Execution
• Build and manage event registration websites and attendee lists.
• Coordinate hotel rooming lists for multi-day events.
• Source venues and vendors, manage contracts and negotiate within established budgets.
• Collect and analyze post-event survey data and compile feedback summaries.
• Support departmental projects and initiatives through various administrative tasks.
• Research and recommend strategies to enhance event experiences, maximize budgets, and leverage innovative technologies.
Administrative Support
• Assist with event materials, packing, shipping, and supply ordering.
• Process invoices and manage expense tracking.
• Provide administrative support to Senior Event Planners throughout the planning process.
Onsite Support
• Deliver onsite event support, including room setup, registration desk coordination, and general logistics.
Team Collaboration
• Demonstrate a strong commitment to delivering outstanding service to internal business partners.
• Build and maintain effective relationships with stakeholders across Wealth Management, internal partners (Commercial, Securities, CAPA), external vendors (e.g., AV companies, hotels, gifting vendors), and community partners.
• Collaborate with multiple team members across various concurrent events, sharing responsibilities and ensuring effective communication throughout.



Qualifications
• A self-starter with a proven ability to take initiative and deliver results in a dynamic environment.
• Minimum 3 years of experience planning multi-day conferences and large-scale events.
• Exceptional time management and organizational skills, with the ability to manage multiple priorities under tight deadlines.
• Hands-on experience with event management and registration software (e.g., SurveyMonkey, Cvent, Fluid).
• Strong written and verbal communication skills.
• Demonstrated problem-solving, negotiation, and decision-making abilities.
• Excellent relationship-building skills and the ability to influence stakeholders at all levels.
• Willingness and ability to travel as needed; a valid driver’s license and passport are recommended.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• 1+ years of experience in planning and executing virtual vents is highly preferred.

Summary
If you are a strong multitasker with the ability to manage several projects and work collaboratively to meet tight deadlines, we want to hear from you! Please apply with your resume and work samples today.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.