Catering and Event Coordinator - Bilingual ENG/FR RQ01142

Advantages
• Gain experience working for a leading and globally recognized firm
• Work full time hours on a 6 month assignment
• Earn a competitive pay rate
• 37.5 hours/week, must be available to be scheduled between 8:30am-5:00pm, Monday to Friday
• Work onsite

Responsibilities
· Manage all Eptura Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)

· Validate request specifications with requestors (quantity, dates, order, event details, client information)

· Closely collaborate with the Receptionist and AV coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)

· Manage the logistics of complex catering events

· Prepare and update the food and beverage tracking sheet

· Research menus and caterers and place orders according to requirements (to meet budgets)

· Preparation of conference rooms for internal and client meetings of various sizes

· Preparation of coffee for client and staff meetings

· Clearing meeting rooms after meetings

· Coordinate and manage all invoices pertaining to events to ensure accurate costing.

· Validate information and coding for invoices needed in e-payables (finance)

· Order meals for next day catering requests

Coordinates and manages relationships with catering and other vendors

· Collaborate with Admin Services and MES teams with recommendations on catering, restaurant, event related requests (concierge service)

· Coordinate the planning and execution of small on-premises client events and collaborate with the Admin Services team to respond to specific requests

· Assists internal clients on events to determine the parameters, procedures and deliverables for an event

· Coordinates the ordering and delivery of event equipment (including furniture, service and catering equipment, etc.)

· Sourcing required services and vendors both internally and externally to best execute events and follow necessary policies.

· Manage event logistics including service staff before events

· Coordinate logistics with AV Coordinator (follow tight agenda schedule)

· Maintains a visible role within the Firm and to outside parties, including suppliers and other industry professionals;

· Uses strong interpersonal and problem-solving skills to produce exceptional events;

· Maintains contacts and network opportunities within the event planning profession;

· Works in a collaborative team atmosphere to provide event support, ideas and solutions.

· Track alcohol inventory and ensure adequate supply is available to meet requests

· Other duties as required

Additional Terms
· Clearing and loading of dishwashers, restocking cupboards.

· Overall cleanliness of kitchen and appliances.

· Report any maintenance issues to the facilities coordinator.

· Order coffee and kitchen supplies according to inventory & validate with product delivered.

· Refill coffee supplies in coffee stations around the office and ensure overall cleanliness in them.

· Ensuring kitchen equipment is working properly including coffee equipment

· Place service calls when equipment needs to be repaired or replaced.

· Occasional reception desk coverage (breaks, lunch, vacations)

· Occasional hostess duties for both internal and external events (greeting and registration of guests)

Qualifications
Experience/Education Required
 High school diploma required or 5 years related experience in a catering & events role.
 This role is best suited to an individual who has some prior exposure and worked in an
environment involving conference center catering and events or in the food and
hospitality industry
 Previous experience working in a Professional Services Firm an asset
Technical Skills
 Knowledge of AV equipment.
 Must be able to demonstrate intermediate proficiency levels in Google Applications
(Docs, Sheets, Slides), and MS Office Suite (Word, Excel, PowerPoint
Other Skills
 Able to learn how to use new software (iOffice)
 Detail oriented, careful to be consistent and thorough
 Willing to ask questions rather than make assumptions
 Able to plan and work independently within a team environment
 Good oral and written communications skills
 Able to work effectively with all levels of personnel
 Reliable and punctual
 Good problem-solving skills

Summary
Are you interested in the Catering and Event Coordinator position in Quebec? Apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.