Bilingual Administrative Coordinator

We are seeking a Bilingual Administrative Coordinator with a background in purchasing (preferably) to join our client's team in Ottawa. This is a permanent, full-time position designed for someone highly organized and detail-oriented, able to manage a variety of administrative tasks while supporting purchasing and inventory operations. The ideal candidate will have strong administrative skills and experience in managing purchases, inventory, and supplier relationships.

Advantages
Competitive salary based on experience.
Comprehensive benefits package, including health insurance and retirement plan.
A dynamic, collaborative work environment.
Opportunity to grow within a well-established company.

Responsibilities
Administrative Support: Manage day-to-day administrative duties, including responding to emails, handling phone inquiries, scheduling meetings, and maintaining office organization.
Purchasing Coordination: Assist with the purchasing process by sourcing suppliers, placing orders, and ensuring timely deliveries. Maintain relationships with vendors and suppliers.
Inventory Management: Monitor stock levels, update records, and ensure timely reordering. Track orders and ensure products are delivered on schedule.
Data Entry & Documentation: Maintain accurate records of orders, inventory, and vendor details. Enter purchasing data and invoices into the system.
Order Processing: Process incoming orders and prepare necessary shipping and invoicing documentation.
Vendor Relations: Communicate with vendors to obtain quotes, resolve issues, and ensure on-time delivery of goods and services.
Sales & Billing Support: Provide administrative support to the sales team, including generating reports, managing customer accounts, and preparing invoices.
Team Collaboration: Work closely with other departments (sales, finance, operations) to streamline processes and ensure efficient workflow.

Qualifications
3+ years of experience in administrative roles, with a strong background in purchasing, procurement, or inventory management.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Excellent communication skills and attention to detail.
Proficient in Microsoft Office (Word, Excel) and comfortable using office technology.
Bilingualism (French/English) is required for this position.
Ability to work independently and take initiative in a fast-paced environment.

Summary
If you are qualified for this role please apply now.. Only qualified candidates will be contacted.


Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.