Are you a team player with excellent communication skills and a knack for working in an office setting? We are currently searching for a professional, business savvy Administrative Assistant to provide comprehensive, confidential administrative support to the Director, Non-Integrated Planning & Strategy
Advantages
- 12 Month contract
...
- Full time hours
- Competitive rate of $37.25
- Large public company
- Hybrid mode(Twice a week in office)
Responsibilities
Maintaining, coordinating and integrating calendar, email and files; booking and managing meetings and conference calls; managing correspondence to ensure all items are prioritized and dealt with in a timely manner through maintaining a “prioritized bring forward” system; providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and prioritizing, managing, and communicating deadlines/action items.
Coordinating meetings, communications and approvals with the offices of the executive steering committee members ( Executive Team members) & sponsors (senior managers ).
Ensure and maintains open flow of communications between Director, direct reports, and extended team including:
Documenting and following up on outstanding action items; preparing/drafting meeting agendas/minutes, presentation and other material for distribution.
Maintaining the departmental organizational chart, ensuring the departments’ contact lists are up to date and maintain the overall email distribution lists.
Managing content and security permissions for the department SharePoint sites
Qualifications
Must haves:
- A minimum 8 years of office administration experience or equivalent.
- A professional demeanor and advanced communication skills: written, verbal and presentation.
- Ability to understand all of systems (SAP for expenses, purchase reqs, time and labour reporting, etc.) and be a fast-learner.
-Ability to take notes in meetings; create action items.
-Ability to set up effective administrative systems and processes to save everyone time and effort – for example, systems for distributing minutes, action items from meetings, following up on ‘bring forward items’ so that the team stays top of things that are coming due.
- Able to use MS Teams, SharePoint & navigate Outlook.
- Ability to look at a busy schedule and inbox (or multiple), and find gaps where meetings can occur/things can get-done.
- Understand priorities and have confidence with re-jigging schedules, and working with other admins to ensure deliverables are met.
- Read the Director's emails and help triage, determine which ones need attention, which ones can be routed to one of the director's direct reports for attention.
- Strategic thinking: be able to work in a dynamic, fast-paced environment, critically think, absorb priorities, keep in mind time sensitivities.
Nice to haves:
- Ability to work with spreadsheets, PowerPoint
- Have SAP or some sort of ERP system experience.
Summary
Are you interested in the Administrative Clerk position in Surrey? Apply online today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you a team player with excellent communication skills and a knack for working in an office setting? We are currently searching for a professional, business savvy Administrative Assistant to provide comprehensive, confidential administrative support to the Director, Non-Integrated Planning & Strategy
Advantages
- 12 Month contract
- Full time hours
- Competitive rate of $37.25
- Large public company
- Hybrid mode(Twice a week in office)
Responsibilities
Maintaining, coordinating and integrating calendar, email and files; booking and managing meetings and conference calls; managing correspondence to ensure all items are prioritized and dealt with in a timely manner through maintaining a “prioritized bring forward” system; providing back up materials prior to all meetings including the retrieval of materials and preparation of agendas; and prioritizing, managing, and communicating deadlines/action items.
Coordinating meetings, communications and approvals with the offices of the executive steering committee members ( Executive Team members) & sponsors (senior managers ).
Ensure and maintains open flow of communications between Director, direct reports, and extended team including:
...
Documenting and following up on outstanding action items; preparing/drafting meeting agendas/minutes, presentation and other material for distribution.
Maintaining the departmental organizational chart, ensuring the departments’ contact lists are up to date and maintain the overall email distribution lists.
Managing content and security permissions for the department SharePoint sites
Qualifications
Must haves:
- A minimum 8 years of office administration experience or equivalent.
- A professional demeanor and advanced communication skills: written, verbal and presentation.
- Ability to understand all of systems (SAP for expenses, purchase reqs, time and labour reporting, etc.) and be a fast-learner.
-Ability to take notes in meetings; create action items.
-Ability to set up effective administrative systems and processes to save everyone time and effort – for example, systems for distributing minutes, action items from meetings, following up on ‘bring forward items’ so that the team stays top of things that are coming due.
- Able to use MS Teams, SharePoint & navigate Outlook.
- Ability to look at a busy schedule and inbox (or multiple), and find gaps where meetings can occur/things can get-done.
- Understand priorities and have confidence with re-jigging schedules, and working with other admins to ensure deliverables are met.
- Read the Director's emails and help triage, determine which ones need attention, which ones can be routed to one of the director's direct reports for attention.
- Strategic thinking: be able to work in a dynamic, fast-paced environment, critically think, absorb priorities, keep in mind time sensitivities.
Nice to haves:
- Ability to work with spreadsheets, PowerPoint
- Have SAP or some sort of ERP system experience.
Summary
Are you interested in the Administrative Clerk position in Surrey? Apply online today!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
