Administrative Partner

We're redefining how companies and talent connect in the modern workforce. We’re on a mission to deliver cutting-edge digital staffing solutions that drive business success through agility, innovation, and people-centric strategies. We believe that behind every great leader is an exceptional Executive Assistant, and we are looking for a high-caliber individual to support our executive team and help us reach new heights.

Advantages
- Competitive salary
- Permanent opportunity
- Work among senior leaders within a transformative and creative workplace
- Be a part of a vibrant, fun-loving team and culture
- close to the Union Station and located in downtown Toronto
- Supporting C-Suite executives directly and learning from senior professionals

Responsibilities
- Diligently manage and prioritize the calendars of the Managing Director (MD) and ELT for Randstad Digital Canada.
- Schedule and reschedule internal and external meetings, ensuring that time management is optimized and deadlines are met.
- Written Correspondence & Presentations
- Work closely with the ELT to coordinate and prepare monthly & quarterly business review decks and company-wide presentations.
- Respond to emails and requests as required, ensuring clear, concise, and professional communication.
- Submit expense reports through SAP Concur and assist with various documents, reports, and presentations, particularly those with a financial focus.
- Expand and maintain technical proficiency, particularly in Google Suite, to streamline operations and enhance team productivity.
- Arrange travel, accommodations, and transportation for the MD, ETP, and ELT, ensuring smooth and cost-effective planning.
- Maintain a well-organized electronic filing system via Google Drive for easy access to information.
- Coordinate and prepare materials for presentations at speaking events, conferences, and seminars.
- Ensure a smooth flow of information within the ELT and across the company to support other operations.
- Represent Randstad Digital as a brand ambassador, both internally and externally.
- Manage vendor relations for services such as catering, hotels, and venues.
- Coordinate and facilitate stakeholder engagement to ensure strong, positive relationships across the business.
- Support and manage leader presentations, ensuring all materials and logistics are ready for key meetings and events.
- Collaborate with the team on various special projects as needed, ensuring deadlines are met and quality standards are upheld.

Qualifications
Experience: Minimum of 5+ years as an Executive Assistant, ideally supporting senior leadership in a fast-paced environment.
Tech-Savvy: Proficient in Google Suite and comfortable with tools such as SAP Concur, MS Office, and project management platforms (e.g., Trello, Asana).
Financial Acumen: Ability to manage and review reports and documents with a financial component, demonstrating attention to detail and accuracy.
Organization: Exceptional organizational and multitasking abilities; able to juggle multiple priorities with ease.
Communication: Strong written and verbal communication skills; ability to interact professionally with stakeholders at all levels.
Problem-Solving: Proactive in identifying issues and providing creative solutions to keep the team on track.
Professionalism: Discretion, confidentiality, and a strong sense of integrity are essential.

Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.