Administrative Assistant

Are you a proactive and detail-oriented professional looking for a dynamic short-term role in a stunning office environment? We are seeking an Administrative Assistant / Office Coordinator to support a boutique investment firm in Yorkdale for a 4-week contract. This is an exciting opportunity to gain hands-on experience in a fast-paced, professional setting while ensuring the smooth operation of our workspace.

Key Responsibilities:
-Maintain the aesthetic standards, cleanliness, and presentation of the workplace to uphold a professional and welcoming environment.
-Oversee facilities-related tasks and ensure all office spaces are well-organized, including meeting rooms, kitchen areas, washrooms, and printing stations.
-Provide light housekeeping support, such as tidying common areas, replenishing office supplies, and keeping workspaces neat and functional.
-Assist with general administrative duties as required, ensuring efficient office operations.
What We’re Looking For:
-Previous administrative, office coordination, or facilities management experience preferred.
-Strong attention to detail and the ability to work independently with minimal supervision.
-A proactive and professional attitude with excellent organizational and multitasking skills.
-Ability to create a polished and well-maintained office environment for both employees and clients.
Why Join Us?
-Work in a beautiful, high-end office at a boutique investment firm.
-Gain valuable experience in a professional corporate setting.
-Be part of a welcoming and supportive team for the duration of the contract.
If you thrive in an environment where presentation and attention to detail are key, we’d love to hear from you! Apply today and take the next step in your career.




Advantages
Wonderful team to work with!
Accessible Yorkville location!
Short-term work with competitive pay!

Responsibilities
•Be the first point of contact for our clients at our office’s front reception.
•Collaborate with other administrative team members to effectively monitor boardroom calendars and ensure all AV resources for virtual or hybrid meetings.
•Prepare printed material for events and meetings, coordinating with client teams on output requirements where required.
•Support and coordinate video meetings and conference calls for teams, providing support to team members for space booking and AV requirements.
•Prepare and submit expense reports for various team members.
•Input and maintain data in software platforms to help with ongoing data maintenance and support reporting required for management purposes.
•Ongoing support for various operations and client-facing teams.
•Act as backup for any other administrative team members as needed.
•Perform other ad hoc administrative tasks and projects as required.



Qualifications
•Minimum 4 years administrative experience
•Experience in Finance or other related industry will be considered a strong asset
•Experience working with high-net-worth clients
•Expertise in Concur, MS Office, especially Outlook, Excel, SharePoint and Teams is required




Summary
If you meet the above-listed criteria, we encourage you to register for a Randstad account online and apply for this position directly on our site. We appreciate all applicants and those interested in this opportunity; however, only those with relevant experience will be considered.

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed fairly and equitably. Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada branch.


Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.