Are you an administrative assistant looking for your next challenge? Would you like to work for an entity of a large firm, that operates as a family office? Are you interested in a new administrative role within the investment field? Our client, located in the heart of downtown Montreal, is looking for an administrative assistant to join their team.
...
The administrative assistant will serve as the first point of contact, ensuring a welcoming atmosphere, as well as supporting management in daily operations to keep the office running smoothly.
Advantages
-Easy access to public transportation
-Comprehensive insurance program as of day 1, paid for by the company
-RRSP contribution by employer
-3 weeks vacation
-Amazing culture and collaborative team
Responsibilities
• Greet and assist visitors in a friendly and professional manner
• Maintain the office calendar, schedule meetings and coordinate appointments
• Maintain conference room booking schedule; coordinate technology set up for meetings
• Support meetings by offering beverages, oversee catering and arranging lunches
• Manage incoming and outgoing mail and packages
• Order and maintain office supplies and equipment
• Support the team with basic administrative tasks, including preparing documents and
presentations
• Ensure the reception area and common spaces are clean and organized
• Place calls for and coordinate miscellaneous services with the building management
• Organize and maintain the executives' schedule
• Plan, prioritize and coordinate meetings, appointments and events
• Plan and book travel itineraries, accommodations and transportation
• Manage expense reports and reimbursements
• Prepare communications, correspondence and various texts in both French and English
• Maintain files, records and confidential documents
Qualifications
• College diploma or an equivalent combination of education/experience in an administrative
support role.
• Proven experience in a receptionist, office assistant, or similar role
• Friendly, professional, and approachable demeanor
• High collaboration and a team player approach
• Excellent verbal and written communication skills, in both English and French
• Ability to work with sensitive or confidential material
• Proficient in MS Office (Word, Excel, Outlook) and office management software, including table
creation, mail merges and basic formatting
• Strong organizational skills, with attention to detail and time management
• Ability to multitask and prioritize tasks in a fast-paced environment
• Ability to work well with minimal supervision
Summary
nterested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you an administrative assistant looking for your next challenge? Would you like to work for an entity of a large firm, that operates as a family office? Are you interested in a new administrative role within the investment field? Our client, located in the heart of downtown Montreal, is looking for an administrative assistant to join their team.
The administrative assistant will serve as the first point of contact, ensuring a welcoming atmosphere, as well as supporting management in daily operations to keep the office running smoothly.
Advantages
-Easy access to public transportation
-Comprehensive insurance program as of day 1, paid for by the company
-RRSP contribution by employer
-3 weeks vacation
-Amazing culture and collaborative team
Responsibilities
• Greet and assist visitors in a friendly and professional manner
• Maintain the office calendar, schedule meetings and coordinate appointments
• Maintain conference room booking schedule; coordinate technology set up for meetings
• Support meetings by offering beverages, oversee catering and arranging lunches
• Manage incoming and outgoing mail and packages
...
• Order and maintain office supplies and equipment
• Support the team with basic administrative tasks, including preparing documents and
presentations
• Ensure the reception area and common spaces are clean and organized
• Place calls for and coordinate miscellaneous services with the building management
• Organize and maintain the executives' schedule
• Plan, prioritize and coordinate meetings, appointments and events
• Plan and book travel itineraries, accommodations and transportation
• Manage expense reports and reimbursements
• Prepare communications, correspondence and various texts in both French and English
• Maintain files, records and confidential documents
Qualifications
• College diploma or an equivalent combination of education/experience in an administrative
support role.
• Proven experience in a receptionist, office assistant, or similar role
• Friendly, professional, and approachable demeanor
• High collaboration and a team player approach
• Excellent verbal and written communication skills, in both English and French
• Ability to work with sensitive or confidential material
• Proficient in MS Office (Word, Excel, Outlook) and office management software, including table
creation, mail merges and basic formatting
• Strong organizational skills, with attention to detail and time management
• Ability to multitask and prioritize tasks in a fast-paced environment
• Ability to work well with minimal supervision
Summary
nterested in this position? Apply online or send us an email at tamara.cobrin@randstad.ca.
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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