Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader? Do you have experience supporting C-Suite executives? Our client, a leading Oil and Gas firm, is looking for a Senior Administrative Assistant IV with experience supporting C-Suite executives to join our team!
...
The workload is varied and challenging in its level of complexity and the incumbent is expected to work independently to manage a diverse office operation including assumption of responsibility for challenging administrative duties or provision of significant and independent project support.
Advantages
- Work for a multinational pipeline and energy company
- Permanent position
- Onsite role
- Benefits
Responsibilities
•Calendar Management: Manage complex calendars, scheduling meetings, coordinating across time zones, and proactively addressing conflicts.
•Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries, with flexibility for last-minute changes.
•Expense Management: Prepare and process expense reports, ensuring compliance with company policies and timely submission.
•Event/Meeting Coordination: Plan and execute team events and offsite meetings, including venue selection, catering, and logistics. This also includes quarterly team all-hands and larger internal team meetings. Also includes supporting VP with “getting to know team” meetings.
•Relationship Management: Serve as a key contact for internal and external stakeholders, maintaining strong professional relationships and managing communications on behalf of the senior executive.
•Project Support: Assist with special projects, data gathering, report preparation, and general administrative tasks to ensure meeting readiness. Co-ordinate with Public Affairs' for leadership external speaking engagements, making sure that is on track, materials are prepared for leaders, etc
•Leadership Meeting Support: manage agenda for leadership meetings, sending out minutes of meetings and action items as well as follow up on action items as necessary
•Communications Support: manage internal communications to the team as needed.
•Administrative Support: Handle email inboxes where desired by VP, draft correspondence, manage inquiries, and maintain an organized filing system.
•Provides friendly, courteous service to visitors of Enbridge Inc.Must be cooperative, flexible and feel confident, and work well under pressure.
•Compile sensitive information for the purpose of creating confidential reporting and tracking for the business unit.
•Accountable for maintaining positive relationships with internal and external Boards/groups to which the VP provides representation. This requires managing meeting schedules and travel coordination as well as public relations functions.
•Other duties/projects as assigned.
Qualifications
Required:
•Post-secondary graduate in related program and/or equivalent work experience ideal.
•Minimum 6 years of senior administrative experience.
•Expert at problem solving. If given a new task, you’re experienced at problem solving until it’s done.
•Experience in supporting multiple senior leaders simultaneously.
•Superior computer skills (Excel, Word, PowerPoint, Outlook).
•Excellent organizational skills, with ability to multitask in an environment of changing priorities.
•Excellent interpersonal and communication skills (verbal & written).
•Demonstrated ability to work independently and prioritize completion of numerous tasks within strict time constraints.
•High level of attention to detail and commitment to quality results.
•Ability to think outside the box with a fresh perspective
•Demonstrated high performance in a team environment.
Preferred:
•Knowledge of basic accounting principles ideal.
•Demonstrated mathematical skills with a strong aptitude for numbers.
•Event Planning and Coordination capability
•French language skills a huge asset.
Summary
If you're interested in the Administrative Assistant IV please apply online.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader? Do you have experience supporting C-Suite executives? Our client, a leading Oil and Gas firm, is looking for a Senior Administrative Assistant IV with experience supporting C-Suite executives to join our team!
The workload is varied and challenging in its level of complexity and the incumbent is expected to work independently to manage a diverse office operation including assumption of responsibility for challenging administrative duties or provision of significant and independent project support.
Advantages
- Work for a multinational pipeline and energy company
- Permanent position
- Onsite role
- Benefits
Responsibilities
•Calendar Management: Manage complex calendars, scheduling meetings, coordinating across time zones, and proactively addressing conflicts.
•Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries, with flexibility for last-minute changes.
•Expense Management: Prepare and process expense reports, ensuring compliance with company policies and timely submission.
...
•Event/Meeting Coordination: Plan and execute team events and offsite meetings, including venue selection, catering, and logistics. This also includes quarterly team all-hands and larger internal team meetings. Also includes supporting VP with “getting to know team” meetings.
•Relationship Management: Serve as a key contact for internal and external stakeholders, maintaining strong professional relationships and managing communications on behalf of the senior executive.
•Project Support: Assist with special projects, data gathering, report preparation, and general administrative tasks to ensure meeting readiness. Co-ordinate with Public Affairs' for leadership external speaking engagements, making sure that is on track, materials are prepared for leaders, etc
•Leadership Meeting Support: manage agenda for leadership meetings, sending out minutes of meetings and action items as well as follow up on action items as necessary
•Communications Support: manage internal communications to the team as needed.
•Administrative Support: Handle email inboxes where desired by VP, draft correspondence, manage inquiries, and maintain an organized filing system.
•Provides friendly, courteous service to visitors of Enbridge Inc.Must be cooperative, flexible and feel confident, and work well under pressure.
•Compile sensitive information for the purpose of creating confidential reporting and tracking for the business unit.
•Accountable for maintaining positive relationships with internal and external Boards/groups to which the VP provides representation. This requires managing meeting schedules and travel coordination as well as public relations functions.
•Other duties/projects as assigned.
Qualifications
Required:
•Post-secondary graduate in related program and/or equivalent work experience ideal.
•Minimum 6 years of senior administrative experience.
•Expert at problem solving. If given a new task, you’re experienced at problem solving until it’s done.
•Experience in supporting multiple senior leaders simultaneously.
•Superior computer skills (Excel, Word, PowerPoint, Outlook).
•Excellent organizational skills, with ability to multitask in an environment of changing priorities.
•Excellent interpersonal and communication skills (verbal & written).
•Demonstrated ability to work independently and prioritize completion of numerous tasks within strict time constraints.
•High level of attention to detail and commitment to quality results.
•Ability to think outside the box with a fresh perspective
•Demonstrated high performance in a team environment.
Preferred:
•Knowledge of basic accounting principles ideal.
•Demonstrated mathematical skills with a strong aptitude for numbers.
•Event Planning and Coordination capability
•French language skills a huge asset.
Summary
If you're interested in the Administrative Assistant IV please apply online.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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