Provides dedicated administrative support to executives at the VP level and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include scheduling and organizing meetings, preparing supporting documentation (reports, presentations, invoices, correspondence), managing calendars, creating and maintaining files, and performing other administrative assignments. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. Experience with HR functions is a plus.
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Position: Administrative Assistant II
Shift: Hybrid – 2-3 days in office
Location: Hybrid - Toronto
Advantages
Great opportunity within an HR function, fast-paced environment with a great culture. Collaborative environment, excellent administrative experience gained, ideal for someone interested in the HR field. Possible conversion to a permanent position.
Responsibilities
Administrative activities including scheduling, expense management, booking meetings, data entry into systems (terminations/opening requisitions, reference checks, offer letters), and coordination of administrative tasks. Providing high-level administrative support, ensuring quality service and professionalism. Managing a multi-tasked environment and meeting deadlines. Applying due diligence to ensure accuracy in preparing and completing required documentation. Managing incoming inquiries and requests for information.
Qualifications
Verbal and written communication skills, multitasking abilities, customer service skills, and interpersonal skills. Ability to work independently and manage time effectively. Ability to maintain organized and confidential information. Previous experience with computer applications such as Microsoft Word, Excel, and PowerPoint. Experience with administrative activities, scheduling, expense management, and booking meetings. HR experience and experience with Workday are preferred. High school diploma or post-secondary education; education in HR is an asset.
Summary
If you are a highly organized and detail-oriented individual with excellent communication and administrative skills, and are interested in a challenging and rewarding role within a collaborative team environment, we encourage you to apply.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Provides dedicated administrative support to executives at the VP level and may also provide a broad range of administrative or general office support for the broader team as assigned. Work will involve a range of complexity and may include scheduling and organizing meetings, preparing supporting documentation (reports, presentations, invoices, correspondence), managing calendars, creating and maintaining files, and performing other administrative assignments. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. Experience with HR functions is a plus.
Position: Administrative Assistant II
Shift: Hybrid – 2-3 days in office
Location: Hybrid - Toronto
Advantages
Great opportunity within an HR function, fast-paced environment with a great culture. Collaborative environment, excellent administrative experience gained, ideal for someone interested in the HR field. Possible conversion to a permanent position.
Responsibilities
...
Administrative activities including scheduling, expense management, booking meetings, data entry into systems (terminations/opening requisitions, reference checks, offer letters), and coordination of administrative tasks. Providing high-level administrative support, ensuring quality service and professionalism. Managing a multi-tasked environment and meeting deadlines. Applying due diligence to ensure accuracy in preparing and completing required documentation. Managing incoming inquiries and requests for information.
Qualifications
Verbal and written communication skills, multitasking abilities, customer service skills, and interpersonal skills. Ability to work independently and manage time effectively. Ability to maintain organized and confidential information. Previous experience with computer applications such as Microsoft Word, Excel, and PowerPoint. Experience with administrative activities, scheduling, expense management, and booking meetings. HR experience and experience with Workday are preferred. High school diploma or post-secondary education; education in HR is an asset.
Summary
If you are a highly organized and detail-oriented individual with excellent communication and administrative skills, and are interested in a challenging and rewarding role within a collaborative team environment, we encourage you to apply.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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