One of our top clients in the Banking industry is seeking an experienced Administrative Assistant for our Toronto team. The ideal candidate possesses strong critical thinking, a proactive nature, exceptional independent judgment, and keen attention to detail. Duties include preparing and submitting expense reports, coordinating travel arrangements and meetings, and handling a high volume of phone calls.
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Position: Administrative Assistant
Location: Toronto
Advantages
Work for one of the top 5 banks in Canada
Possibility of extension / Conversion - Based on performance and client requirements
Responsibilities
• Provides administrative support to senior and junior bankers.
• Coordinates internal/external meetings and virtual/conference calls.
• Manages a high volume of phone calls, interacting professionally with senior business leaders.
• Screens information and calls, prioritizing based on sensitivity.
• Maintains complex calendars, prioritizing meeting requests and logistics.
• Coordinates travel arrangements and processes expense reports.
• Collaborates with administrative professionals across departments.
• Understands firm policies and handles certain issues independently.
• Performs general administrative duties (copying, filing, archiving), ad-hoc projects, and participates in committees/events.
• Coordinates requests for business cards, cell phones, credit cards, computer hardware, and systems access.
• Provides back-up support for other assistants.
• Performs other duties as assigned.
Qualifications
• 3-5 years of administrative experience, preferably in financial services.
• Advanced computer skills in MS Word, Excel, Outlook, and PowerPoint.
• Ability to work under pressure, adapt to unexpected events, prioritize, and multi-task.
• Team player with a demonstrated ability to assist teammates.
• Excellent organizational, analytical, and communication skills (written and verbal).
• Demonstrated dependability and sense of urgency.
• Ability to screen calls, correspond, and greet visitors professionally.
• Ability to handle sensitive, confidential, and non-routine information.
• Comfortable working with people at all organizational levels.
• Ability to work independently and as part of a team.
• Willingness to take on additional tasks.
Summary
Randstad is committed to helping you find the perfect job. If you meet the qualifications listed above, please apply.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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One of our top clients in the Banking industry is seeking an experienced Administrative Assistant for our Toronto team. The ideal candidate possesses strong critical thinking, a proactive nature, exceptional independent judgment, and keen attention to detail. Duties include preparing and submitting expense reports, coordinating travel arrangements and meetings, and handling a high volume of phone calls.
Position: Administrative Assistant
Location: Toronto
Advantages
Work for one of the top 5 banks in Canada
Possibility of extension / Conversion - Based on performance and client requirements
Responsibilities
• Provides administrative support to senior and junior bankers.
• Coordinates internal/external meetings and virtual/conference calls.
• Manages a high volume of phone calls, interacting professionally with senior business leaders.
• Screens information and calls, prioritizing based on sensitivity.
• Maintains complex calendars, prioritizing meeting requests and logistics.
• Coordinates travel arrangements and processes expense reports.
• Collaborates with administrative professionals across departments.
...
• Understands firm policies and handles certain issues independently.
• Performs general administrative duties (copying, filing, archiving), ad-hoc projects, and participates in committees/events.
• Coordinates requests for business cards, cell phones, credit cards, computer hardware, and systems access.
• Provides back-up support for other assistants.
• Performs other duties as assigned.
Qualifications
• 3-5 years of administrative experience, preferably in financial services.
• Advanced computer skills in MS Word, Excel, Outlook, and PowerPoint.
• Ability to work under pressure, adapt to unexpected events, prioritize, and multi-task.
• Team player with a demonstrated ability to assist teammates.
• Excellent organizational, analytical, and communication skills (written and verbal).
• Demonstrated dependability and sense of urgency.
• Ability to screen calls, correspond, and greet visitors professionally.
• Ability to handle sensitive, confidential, and non-routine information.
• Comfortable working with people at all organizational levels.
• Ability to work independently and as part of a team.
• Willingness to take on additional tasks.
Summary
Randstad is committed to helping you find the perfect job. If you meet the qualifications listed above, please apply.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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