Administrative Agent

The incumbent is also responsible for providing information by telephone, mail or counter and issue certain permits.

Advantages
Monday-Friday 8AM-4PM (35 hours a week)
Great opportunity to work for a city
Contract 6 months to 1 year
Salary 33.21$/hr


Responsibilities
1. Greets customers and/or receives requests and complaints by telephone, mail or at the counter.
counter. Records requests and complaints in the computerized database;
2. Responds to requests for information and explains to contractors, construction
professionals and the public on administrative procedures, by-law requirements
(construction, engineering and urban planning) in order to help them submit complete
complete files for analysis;
3. Carries out and/or directs the search for specific information from various sources in order to
necessary information or to complete files;
4. Enters information and data required to complete applications for certificates of authorization
certificate of authorization, certificate of occupancy, building permit, subdivision
subdivision permits, etc., according to the criteria of the regulations in force (check list);
5. Issue certain permits or certificates after verifying compliance with applicable bylaws
applicable by-laws and/or laws (swimming pools, accessory buildings, decks, fences
fences, signs, etc., with the exception of construction, renovation and
permits);
6. Drafts correspondence relating to permit and certificate applications or any other request
other requests under his responsibility;
7. Follows up on deadlines for assigned files;
8. Fills out forms and reports using appropriate software; maintains computerized databases and
databases and construction permit files;
9. Codes and indexes documents and other data, according to the document management plan or using pre-established systems,
documents and other data; cross-references information where necessary
information;
10. Researches, collects, compiles and briefly analyzes various data or statistics
(using various software programs), draws up lists and comparative tables as requested by
and forwards required documentation monthly to the Régie du bâtiment du Québec
Régie du bâtiment du Québec, Statistics Canada, Service de l'évaluation de
Service de l'évaluation de Montréal, etc;
11. Collects, cashes and issues receipts for sums payable in connection with the issuance of
certificates, deposits and other transactions under municipal by-laws;
12. Balances petty cash, issues reports and ensures that expenses are charged to the correct
correct budget item;
13. Performs all other related duties.

Qualifications
DEC in architecture or urban planning
2 to 3 years' experience in a similar position
Spoken and written French and English
Knowledge of the Office suite (Word, Excel, Outlook, etc.).
Good administrative and customer service experience.

Summary
Why Randstad?

There are lots of great jobs, great companies and great bosses.
At Randstad, we're here to help you find the right combination.

If you don't already have a Randstad profile and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca / melissa.cumetti@randstad.ca/ patrick.pepin@randstad.ca

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/
- https://www.linkedin.com/in/melissa-cumetti-2ab401169/
https://www.linkedin.com/in/patrick-pepin-319b451a8/

For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.