Our client, a leading firm in interior design and layout in the corporate, commercial, health and institutional sectors, is looking for an administrative assistant/office coordinator for its office in Montreal.
This position is a key role within the organization providing key administrative and clerical support to the President and project managers.
...
If you want to join a young and dynamic environment, have office life at heart, and have great administrative experience, this role is for you!
Advantages
Face-to-face work schedule 4 days per week - Mandatory
Monday to Thursday inclusive: 9 a.m. to noon and 1 p.m. to 5 p.m.
Friday: Teleworking from 9 a.m. to noon or depending on the presence of team members in the office
Benefits and compensation
Salary to be determined based on experience
3 weeks of vacation per year
group insurance plan offered on duty (40% paid by the employer and 60% by employees)
Young and dynamic team
Family and cooperative atmosphere
Responsibilities
Reception, reception + office life
Greet visitors at reception (courier service, customers and representatives);
Manage incoming phone calls and direct calls or take messages;
Order catering services for Monday lunches and order cakes for birthdays; maintain the list of staff allergies/intolerances/other special needs up to date;
Schedule the exterior and interior window cleaning service twice a year;
For public holidays and/or vacations, ensure that absence messages are recorded by all employees;
Daily, collect mail from the mailbox and distribute it;
Ensure that all emails received in the administration box are processed daily.
Administrative support
Take care of inventory management and orders for office supplies;
Classify documentation, both paper and digital;
Plan internal meetings and place orders with the caterer(s);
Plan external meetings, restaurant and hotel reservations;
Manage invitations to one-off events, send tickets to guests;
Coordinate the bi-annual update of the vacation calendar
Operations: Project files / Service offers
Open project numbers and prepare service offers from drafts provided by the president or project managers;
Send service offers to customers and ensure that duly authorized copies or purchase orders are obtained.
Save all drafts as well as the different versions of service offers sent to customers.
Keep the list of projects up to date.
Qualifications
SKILLS
Excellent organizational skills, able to juggle several tasks at once
Demonstrate autonomy, initiative and have a strong sense of responsibility
Talent for teamwork and collaboration
Show discretion
Excellence in French and English, spoken and written
Education
DEC in office automation - Essential
Experience
Minimum two (2) years in a similar position – Essential
Software
Knowledge of the Microsoft 365 and Teams environment – Essential
Knowledge of ABAK software - Desirable
Summary
Interested in this position?
Send us an email anytime at dorine.sportouch@randstad.ca
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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Our client, a leading firm in interior design and layout in the corporate, commercial, health and institutional sectors, is looking for an administrative assistant/office coordinator for its office in Montreal.
This position is a key role within the organization providing key administrative and clerical support to the President and project managers.
If you want to join a young and dynamic environment, have office life at heart, and have great administrative experience, this role is for you!
Advantages
Face-to-face work schedule 4 days per week - Mandatory
Monday to Thursday inclusive: 9 a.m. to noon and 1 p.m. to 5 p.m.
Friday: Teleworking from 9 a.m. to noon or depending on the presence of team members in the office
Benefits and compensation
Salary to be determined based on experience
3 weeks of vacation per year
group insurance plan offered on duty (40% paid by the employer and 60% by employees)
Young and dynamic team
Family and cooperative atmosphere
Responsibilities
Reception, reception + office life
Greet visitors at reception (courier service, customers and representatives);
...
Manage incoming phone calls and direct calls or take messages;
Order catering services for Monday lunches and order cakes for birthdays; maintain the list of staff allergies/intolerances/other special needs up to date;
Schedule the exterior and interior window cleaning service twice a year;
For public holidays and/or vacations, ensure that absence messages are recorded by all employees;
Daily, collect mail from the mailbox and distribute it;
Ensure that all emails received in the administration box are processed daily.
Administrative support
Take care of inventory management and orders for office supplies;
Classify documentation, both paper and digital;
Plan internal meetings and place orders with the caterer(s);
Plan external meetings, restaurant and hotel reservations;
Manage invitations to one-off events, send tickets to guests;
Coordinate the bi-annual update of the vacation calendar
Operations: Project files / Service offers
Open project numbers and prepare service offers from drafts provided by the president or project managers;
Send service offers to customers and ensure that duly authorized copies or purchase orders are obtained.
Save all drafts as well as the different versions of service offers sent to customers.
Keep the list of projects up to date.
Qualifications
SKILLS
Excellent organizational skills, able to juggle several tasks at once
Demonstrate autonomy, initiative and have a strong sense of responsibility
Talent for teamwork and collaboration
Show discretion
Excellence in French and English, spoken and written
Education
DEC in office automation - Essential
Experience
Minimum two (2) years in a similar position – Essential
Software
Knowledge of the Microsoft 365 and Teams environment – Essential
Knowledge of ABAK software - Desirable
Summary
Interested in this position?
Send us an email anytime at dorine.sportouch@randstad.ca
If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!
For more information on this and all other positions currently available, visit www.randstad.ca.
We look forward to receiving your resume!
All resumes received will be considered equally.
Only selected candidates will be contacted.
Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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